Office Manager/Bookkeeper

JOB DESCRIPTION/SUMMARY:

Full-Time Position (5 Days/Week)

Support the President in managing all Human Resource and Office Administration tasks associated with Spectrum EHS, including accounting/bookkeeping, billing/estimating, employee policies and benefits programs, recruiting, management/training of administrative employees, corporate legal records, etc.

Establish lasting relationships with our clients through a consistent history of reliability, performance and professionalism. Be responsive, courteous and diligent in meeting deadlines. Maintain the highest standards of professionalism and integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain & analyze business financials (general bookkeeping, A/P, A/R, payroll, reconciliations, tracking orders, allocations, Purchase Orders, etc),
• Oversight of tax returns (monthly, quarterly, annual)
• Perform semi-monthly client billing (timesheets/invoices), as well as lump sum/time & materials billing,
• Prepare client sales estimates,
• Manage employee benefits and compensation programs,
• Manage and maintain business insurance plans (Liability, Workers Comp, Professional Liability, Umbrella), Certificates of Insurance, Client Contracts, Terms & Conditions, etc.
• Perform billable project work,
• Conduct recruitment and orientation of new employees,
• Train and manage administrative staff,
• Maintain corporate records and policies,
• Maintain/update Web Site,
• Prepare and maintain corporate legal records,

SUPPORTING DUTIES AND RESPONSIBILITIES

• Receive and route all incoming telephone calls,
• Manage incoming and outgoing mail, prepare/deliver UPS/Fed Ex packages,
• Purchase/inventory/maintenance of office equipment and supplies,
• Perform clerical services (typing, WP, filing, etc.),
• Support environmental staff.

COMPETENCIES:

• Business School Graduate with 5 plus years of experience,
• Experienced Bookkeeper, basic accounting experience, or equivalent,
• Proficient in the use of PCs, and preferably familiar with the following software:

1. Microsoft Office Products (MS Word, Excel, Outlook and Power Point)

2. Account Edge Accounting Software (OJT will be provided)

3. Adobe Pro

4. Microsoft Edge, Internet Explorer or other Internet Browser

5. Windows 11 Pro Operating System

• Friendly and professional disposition both on the telephone and in person,
• Proficient in both written and verbal communication skills (English Language),
• Efficient multi-tasker,
• Effective listening skills,
• Proficient word processing, typing, filing, and other clerical skills,
• Capable of prioritizing work in a logical manner and consistent with deadlines,
• Capable of handling confidential information,
• Performs well under pressure.

PERSONAL QUALITIES:

• Motivated, self-starter that works well with minimum supervision,
• Reliable, honest, and trustworthy,
• Conscientious, organized, efficient, and detail oriented,
• Cheerful, friendly, and easy to get along with, and
• Cost conscious.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $65,000 - $75,000