What are the responsibilities and job description for the Payroll Specialist position at spectris?
We are looking for an experienced Payroll Specialist to add to our growing HR Team in Europe and be part of a supportive team who believe in Aiming High, Owing it and Being True, living our values as part of our daily working life. In this role you will be responsible for all payroll and benefits administration for our 2 legal entities in Italy currently comprising approximately 75 employees and 1 legal entity in Spain of 25 employees. You will provide all information to the external payroll bureau and other relevant partners, complete all post payroll journal entries and processing and will be the main point of contact for any payroll and benefits queries either internally or externally. We continuously strive to simplify and improve our processes and the service we provide to the business so great ideas are always welcomed. Location: Italy, remote working. At HBK we believe in a flexible approach to working arrangements to ensure you are able to fit your work around your personal needs, this role is to be based in Italy, as a fully remote opportunity. Your tasks Ensure timely and accurate input of all payroll and benefits information to the external payroll provider Complete all journals required to provide relevant payroll data to the finance team Process all salary payments via the Company bank account ensuring treasury approval Ensure holiday, maternity, paternity, sickness and any other leave is properly reflected in payroll and Workday Keep up to date on payroll related matters including legislation changes, and applicable collective bargaining agreements Ensure compliance with any legal requirements Respond to enquiries from employees and/or external partners for any salary and benefits queries Ensure all statutory reporting requirements are met in line with any deadlines Ensure the timely and accurate provision of information to third parties, for example pension providers Identify ways to simplify and improve payroll processes Ensure the payroll manual is kept up-to-date at all times You as a person We are looking for someone with: Previous experience of payroll, ideally minimum 5 years Eye for detail and focus on deadlines Ability to build trusting relationships and role modelling our values, while working in a virtual setting Previous experience of Workday is highly desirable but not essential as we will provide full training in all aspects of the role. Self-starter and proactive approach, able to work independently and autonomously We Offer At HBK, we believe in freedom with responsibility, enabling a healthy work-life balance and continuous professional development. You will join an international team in an innovative and enjoyable working environment. About HBK On January 1, 2019, Brüel & Kjær and HBM merged to form HBK (Hottinger Brüel & Kjær). With over 3,500 employees worldwide, production facilities in Denmark, Germany, the UK, the USA, China, and Portugal, and a presence in 80 countries, HBK is a global leader in test and measurement solutions. Learn more at https://www.hbkworld.com. HBK currently operates within the Test and Measurement segment of Spectris, the productivity-enhancing instrumentation and controls company, which in December 2025 was acquired by private equity KKR. Application deadline Please submit your application and CV by using the direct application link. Please note that we will be conducting interviews on an ongoing basis. One Company – HBK Hottinger Brüel & Kjaer (HBK) is a global leader in the fields of sensors, data acquisition, analytics and collaboration for various R&D, production and in-operation applications. Until the end of July 2020, the companies were known as Hottinger Baldwin Messtechnik GmbH (HBM) and Brüel & Kjær Sound & Vibration Measurement A/S respectively. HBK is part of Spectris Limited and employs around 3500 people worldwide. Our product eco system covers all layers from sensors, electronics, to software and collaboration. Our customers range from end users of the entire tool chain focusing on analytics and results in virtual testing, physical testing, and monitoring, to our OEM and system integrator partners and customers integrating our products into their own offering and solution. The product portfolio is as versatile and varied as our customer base covering many industries. We have engineering and production facilities in Germany, Denmark, UK, Portugal, USA and China and are represented in over 80 countries worldwide. We are proud to be one of the top three suppliers worldwide in our market segments served, thanks to our high-quality products and the commitment of our employees.