Maintenance Planner

Job Title: Maintenance Planner/Scheduler

Location: Bloomington, IN 47403

Duration: 6 months

Top Skills Per Manager:

• Experience in Maintenance Planning
• Good working with computers
• Organized (personality)

Position Summary

The Maintenance Planner/Scheduler coordinates maintenance planning, scheduling, and work order management to support safe, reliable equipment operation and minimize production downtime. This position manages the Computerized Maintenance Management System (CMMS), coordinates equipment availability with Operations, and organizes labor, materials, and resources for preventive and corrective maintenance activities.

Key Responsibilities

• Manage the CMMS: Maintain accurate records in Maximo, SAP, or a comparable system. Create, review, prioritize, schedule, and close work orders, ensuring documentation includes work scope, labor requirements, materials, equipment history, and completion details.
• Develop maintenance plans: Prepare short-, medium-, and long-term maintenance plans based on equipment condition, preventive maintenance requirements, production schedules, resource availability, and operational priorities.
• Coordinate equipment availability: Work with Operations management and Production Planning to secure equipment release for maintenance. Communicate maintenance windows, expected downtime, and return-to-service requirements.
• Assign and schedule work orders: Match work orders to technicians based on qualifications, technical skills, availability, and job requirements. Balance workloads and adjust schedules to address urgent repairs and changing production needs.
• Coordinate daily maintenance activities: Review daily priorities with maintenance personnel, communicate assignments, monitor progress, and resolve scheduling or resource constraints. Escalate issues that could affect safety, quality, production, or timely completion.
• Manage preventive maintenance: Oversee the generation, planning, scheduling, execution, and closure of preventive maintenance work orders. Ensure PM tasks are completed by their required due dates and escalate potential delays before deadlines are missed.
• Support PM development: Collaborate with maintenance, engineering, and equipment manufacturers to create and improve PM tasks, frequencies, checklists, and job plans using equipment history and manufacturer recommendations.
• Track spare parts and materials: Identify required parts, verify inventory availability, initiate or coordinate procurement requests, and track delivery against scheduled work orders. Address shortages that could delay maintenance.
• Maintain asset hierarchy: Ensure asset numbers, equipment records, locations, and parent-child relationships remain accurate in the CMMS. Coordinate updates when equipment is installed, relocated, modified, or retired.
• Control quality hold tags: Coordinate the placement, tracking, and authorized removal of quality hold tags according to established procedures. Ensure holds are applied when required and removed promptly after documented release approval.
• Verify work completion: Review completed work orders for accurate labor entries, parts usage, findings, corrective actions, and follow-up requirements before closure.
• Monitor maintenance performance: Track schedule compliance, PM completion, overdue work orders, backlog, and parts-related delays. Identify recurring issues and recommend improvements.
• Support safe work execution: Incorporate applicable safety procedures, permits, lockout/tagout requirements, and equipment release conditions into maintenance planning.
• Drive continuous improvement: Work with Maintenance, Operations, Engineering, Quality, and Purchasing to improve equipment reliability, planning accuracy, resource utilization, and maintenance effectiveness.

Required Qualifications

• Minimum of three years of relevant experience in maintenance planning, maintenance scheduling, maintenance coordination, or a closely related industrial maintenance role.
• High school diploma or equivalent.
• Hands-on experience using a CMMS, such as Maximo or SAP, to manage work orders, preventive maintenance schedules, asset records, and maintenance history.
• Working knowledge of industrial equipment, maintenance practices, and preventive and corrective maintenance processes.
• Experience coordinating maintenance activities with production schedules and equipment availability.
• Ability to identify labor, tools, spare parts, materials, and other resources required to complete maintenance work.
• Strong organizational, prioritization, communication, and problem-solving skills.
• Ability to coordinate technician assignments, monitor progress, and manage competing priorities.
• Proficiency with Microsoft Excel and other standard business applications.
• Understanding of workplace safety practices, equipment isolation requirements, and quality hold procedures.

Preferred Qualifications

• Associate degree, technical diploma, or vocational training in industrial maintenance, mechanical technology, electrical technology, engineering technology, or a related field.
• Experience in a manufacturing or production environment.
• Experience supporting shutdowns, equipment overhauls, or major maintenance projects.
• Familiarity with maintenance performance reporting, root cause analysis, and reliability improvement practices.

Applicant Notices & Disclaimers

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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.