What are the responsibilities and job description for the Divisional Controller position at Spectra Tech, Inc.?
Spectra Tech, Inc. is looking for a Divisional Controller in Bohemia, New York
Hands-on accounting professional responsible for the accurate processing and reporting of all financial transactions carried out by multiple entities that make up the Industrial Systems business. Applying project-based accounting methodologies, the duties will include cash flow and accounts receivable management; budget development and oversight; approval of project-based expenditures; oversight of accounts payable activities; and generation of weekly/monthly/quarterly/ annual financial reports for management.
Responsibilities* Create and implement financial controls, procedures, and reporting requirements to ensure the Division always performs in a fiscally responsible manner and in sync with the goals, objectives, and directives of Sr. Management.
* Continuously work with Project Management and Project Execution team to establish and track project budgets, manage project cash flow, track project schedules, and ensure compliance with established commercial terms and conditions.
* Ensure all invoices are generated and submitted on time and track until payment is received.
* Establish procedures and make recommendations for optimizing client billing and ensuring maintenance of a positive cash flow at the Divisional level.
* Oversee accounts payable activities and ensure accurate and timely processing.
* Ensure all project-based expenditures are processed in accordance with established procedures and project budgets and schedules.
* Monitor project task completion as well as purchasing and material control activities to ensure accurate completion according to schedule and budget.
* Make certain the services of all project subcontractors, fabricators and vendors are retained in accordance with project budgets and schedule requirements and in compliance with all Company and customer operating guidelines, protocols, and contractual requirements.
* Prepare applicable weekly/monthly/quarterly/ annual reports for management on key Divisional and project-based criteria such as P&L, cash flow, performance against budgets and sales forecasts as well as accounts payable and accounts receivable aging.
* Ensure compliance with applicable customer and government contractual requirements, including applicable FAR and DFAR regulations.
* Work with sales team pre-sale to fully understand project scope and approve pricing and budget.
* Effectively communicate with Sales and Project Management regarding contract documents, commercial terms, and conditions, change orders and contract modifications.
* Monitor and reconcile applicable GL and balance sheet accounts and activities to ensure proper transactional flow and accurate recording at the project, GL and P&L level.
* Optimize use of the ERP (MS AX) system.
* Manage inventory levels and valuations and conduct physical audits no less than once per quarter.
* Work on related special projects for Chief Operating Officer as applicable.
* Potential travel to sister facilities within the US, India, China, and France.
Essential Skills* Degree in Finance, Accounting, or other related discipline
* Minimum five (5) years of experience in an accounting role for a manufacturing company with at least three (3) years of supervisory or oversight responsibilities.
* Two (2) years of project/cost accounting experience.
* Proficiency in the use of an ERP or MRP system
* Thorough knowledge of standard contract terms and conditions
* Capable of thriving in a fast paced, demanding environment, and effectively communicating with customers, vendors, and employees at all position levels.
* Must be able to quickly assess project status and take appropriate action to control expenditures, adhere to budgets, maintain a positive cash flow, and achieve desired gross margins.
* Skilled in MS Office Suite
* Well defined organizational and time management skills coupled with the ability to operate independently and apply problem-solving skills with minimal guidance by management.
* MBA, or equivalent advanced Degree
* Familiarity with MS AX ERP systems
* Prior experience in a QA controlled design environment. (ISO 9000, NQA-1, or similar)
* Experience with MS Project
* Prior experience working for a Government subcontractor.
* Regularly required to sit, walk, bend and stand.
* Potential travel via air, rail, and car.
* Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
* Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
* Day to day responsibilities could require lifting and moving materials up to 25 pounds.
* Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
* Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
At Spectra Tech, Inc., our recruitment team is powered by real people in real time-personally reviewing every application with care and integrity. We take pride in identifying and recruiting top-tier talent while maintaining full alignment with federal regulations, EEOC standards, and fair hiring practices that reflect our commitment to excellence and equity
Spectra Tech’s policy is to give equal opportunity to all qualified persons without regard to race, color, religion, sex, age, national origin, individuals with a disability, genetic information, sexual orientation, protected veteran status, or any other basis prohibited by applicable law.