What are the responsibilities and job description for the Accounting Specialist position at Spectra Tech, Inc.?
Spectra Tech, Inc. is immediately hiring for an Accounting Specialist at our Corporate Office in Oak Ridge, TN.
Key duties include verifying invoice accuracy, matching invoices with purchase orders, invoicing clients at month end, and resolving discrepancies with vendors. These roles also often require strong organizational skills and proficiency with accounting software.
Key Responsibilities- Invoice processing: Receive, review, and verify vendor invoices for accuracy and proper authorization. Enter invoices into the accounting system for payment processing.
- Invoicing and Billing: Prepare and send accurate invoices to customers for goods or services provided.
- Collections: Follow up on overdue accounts, contact clients regarding past-due balances, and negotiate payment arrangements when necessary.
- Data entry: Accurately enter invoice and payment data into the accounting system.
- Account reconciliation: Reconcile vendor statements to ensure accuracy and resolve any outstanding balances or discrepancies.
- Discrepancy resolution: Investigate and resolve any discrepancies between invoices, purchase orders, and other financial documents.
- Reporting: Generate accounts receivable aging reports and assist with month-end closing processes and financial reporting.
- Process Improvement: Streamline processes to improve efficiency and cash flow.
- Education: Bachelor's degree in finance, accounting, or business administration. Minimum 4 years of experience.
- Experience: Previous experience in accounts payable or a similar role is typically necessary. Technical proficiency with computers, accounting software, and data entry is required.
- Software proficiency: Experience with accounting software (e.g., Unanet, Oracle Products, QuickBooks) and the Microsoft Office Suite is essential.
- Organizational skills: The ability to manage multiple tasks, deadlines, and invoices accurately.
- Communication: Strong oral and written communication skills to interact with vendors and internal staff. Strong attention to detail and able to prioritize and manage multiple tasks.
- Confidentiality: Must be able to handle sensitive financial information with discretion.
At Spectra Tech, Inc., our recruitment team is powered by real people in real time-personally reviewing every application with care and integrity. We take pride in identifying and recruiting top-tier talent while maintaining full alignment with federal regulations, EEOC standards, and fair hiring practices that reflect our commitment to excellence and equity
Spectra Tech, Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. We are also an E-verify employer.
Spectra Tech’s policy is to give equal opportunity to all qualified persons without regard to race, color, religion, sex, age, national origin, individuals with a disability, genetic information, sexual orientation, protected veteran status, or any other basis prohibited by applicable law.