Project Coordinator

Job Position: Project Coordinator Length of Assignment (LOA): 6 Months Blocks (Extensions based on Performance, Budget, and Business Need) Location: Lake County, IL (100% Onsite) Brief Information: • Team is hiring for a role that is approximately a 50/50 split between Executive Assistant responsibilities and Project Coordinator responsibilities. • Approximately 50% of the role involves providing executive support to the Hiring Manager and Vice President, including calendar management, meeting scheduling, travel coordination, expense reports, and other administrative activities. • The remaining 50% of the role focuses on project coordination, including supporting large cross-functional meetings, hackathons, and other team initiatives by coordinating logistics, scheduling activities, preparing agendas, ordering food, and sending communications. • The team regularly organizes large meetings and events, including multi-day meetings with more than 200 attendees, requiring strong planning, organization, and coordination skills. • The ideal candidate should be organized, proactive, service-oriented, and enjoy helping others succeed. • The role requires regular interaction with Vice President-level leadership. Candidates should be comfortable communicating with executive leadership and following up professionally. • Although not required, the Vice President encourages team members to gradually learn how to review and prioritize executive emails as part of their professional development. • The team supports AI, Data Convergence, Large Genomics, and Human Data initiatives and is looking for candidates who are willing to use and learn AI tools to improve efficiency. Qualifications & Requirements / Skillset: • Strong organizational skills and a proactive, service-oriented mindset are essential for success in the role. • Previous experience supporting executive leadership, including calendar management, meeting scheduling, travel coordination, expense reporting, and VP-level communication, is preferred. • Experience coordinating projects, meetings, events, and cross-functional activities is preferred. • Candidates should be comfortable balancing Executive Assistant responsibilities with Project Coordinator responsibilities, as each represents approximately 50% of the role. • Strong proficiency with Microsoft Office tools is considered a non-negotiable requirement. Candidates should be proficient with Outlook, OneNote, and Excel. • Experience with Smartsheet is preferred but not required. Candidates who are willing to learn the platform will also be considered. • Experience using AI tools is preferred. Familiarity with chatbot tools or Microsoft Copilot is beneficial, and candidates should be willing to leverage AI tools to improve efficiency. • Strong communication, customer service, follow-up, and interpersonal skills are essential. Candidates should be comfortable asking questions, seeking clarification, taking initiative, and confidently interacting with Vice President-level leadership. • Candidates should be willing to learn new technologies and continuously improve their efficiency. • Pharmaceutical industry experience is preferred but is not required. • A bachelor's degree is not required. Candidates with strong, relevant experience and a willingness to learn will be considered.

Salary : $35 - $39