What are the responsibilities and job description for the Executive Assistant - Innovative Drone Business position at Spector Drones?
About the RoleWe’re looking for a highly capable Executive Assistant to support a fast-moving inventor and founder. This role is ideal for someone who is naturally organized, grounded, and calm — and who enjoys bringing structure, continuity, and follow-through to a dynamic, evolving environment.The founder operates across many parallel projects, customer conversations, and timelines. Your role is to help translate that velocity into clarity: tracking details, closing loops, and keeping operations running smoothly.This is a hands-on position that blends administrative support, customer communication, light operations, and organization. Key ResponsibilitiesExecutive & Administrative SupportManage scheduling, calendars, timelines, and remindersProvide follow-up and clarification on tasks, commitments, and next stepsAnswer and triage phone calls, emails, and text messagesMaintain continuity across conversations with customers and vendorsCustomer InteractionCommunicate professionally with customers via phone, email, and textTrack customer inquiries, orders, and follow-upsCollect payments and ensure accurate recordsMaintain a positive, clear, and supportive customer experienceBookkeeping & RecordsTrack receipts, payments, and basic bookkeeping recordsOrganize invoices and payment documentationAssist with payment collection and recordkeepingOperations & InventoryUnpack incoming shipments and organize inventoryTrack parts, supplies, and stock levelsOrder parts and materials as neededHelp maintain an organized workspace and inventory system Who You AreNaturally organized, detail-oriented, and reliableCalm and grounded, even in a fast-changing environmentComfortable bringing structure to ambiguityConfident with reminders, follow-ups, and clarifying detailsStrong interpersonal and communication skillsUnbothered by a dynamic, founder-led workflowEnjoy being the stabilizing force that keeps things moving forward Ideal Experience (Not All Required)Executive Assistant, Operations Assistant, or Administrative experienceCustomer service or client-facing experienceBasic bookkeeping or payment tracking experienceComfort working independently and taking initiativeExperience in a startup, small business, or inventor-led environment is a plus Why This Role Is UniqueYou’ll work directly with the founder and have a real impact on daily operations, customer experience, and overall momentum. This role is ideal for someone who enjoys being the center of organization — the person who remembers, tracks, and follows through while others create and build. No prior experience in the drone industry is required; if you bring accuracy, reliability, and a growth mindset, we will train you and support your development in the role. How to ApplyPlease apply with:A brief resumeA short note describing why you enjoy organized, fast-moving environments and supporting foundersCompany DescriptionWe are a growing, technology company focused on designing, building, and supporting innovative drone and hardware solutions. Our work spans product development, customer support, and real-world deployment. We value clarity, reliability, and practical problem-solving, and we operate in a fast-moving, hands-on environment where team members have direct impact and visibility into the work they do.
Salary : $25 - $30