Admin Assistant

Alexandria Moulding, an SBP Brand is currently looking for an Admin Assistant to join our VALUES based organization.

The Admin Assistant plays a critical role in supporting the financial integrity of the site by serving as a liaison between local operations and corporate accounting functions. While this role is not part of the formal accounting team, it is essential in ensuring accurate, timely, and compliant processing of financial transactions. This individual brings discipline, attention to detail, and strong coordination skills to maintain alignment between site activity and corporate financial processes.

Responsibilities & Essential Functions

• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Back filling for the receptionist position during lunch times and during vacation.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Maintain scheduling of shop assembly lines.
• Order and dispense supplies.
• Provide services to customers, such as order placement or account information.
• Coordinate conferences and meetings.
• Review documents such as production schedules, work orders, and staffing tables to determine personnel and materials requirements, and material priorities.
• Confer with department supervisors and other personnel to assess progress and discuss needed changes.
• Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, and engineering.
• Confer with establishment personnel, vendors, and customers to coordinate production and shipping activities, and to resolve complaints or eliminate delays.
• Record production data, including volume produced, consumption of raw materials, and quality control measures.
• Distribute production schedules and work orders to departments.
• Compile information, such as production rates and progress, materials inventories, materials used, and customer information, so that status reports can be completed.
• Plan production commitments and timetables for business units, specific programs, and/or jobs, using sales forecasts.
• Serve as the primary point of coordination between the site and corporate Accounts Payable (AP) and Accounts Receivable (AR) teams
• Process and record customer check payments with accuracy and timeliness
• Match receiving documentation to vendor invoices to ensure proper validation of goods and services
• Assign appropriate General Ledger (GL) codes to invoices in accordance with company guidelines
• Review and approve vendor invoices for accuracy, completeness, and proper authorization
• Perform monthly site credit card reconciliations, ensuring all transactions are supported and compliant with policy
• Identify discrepancies and proactively work across teams to resolve issues
• Maintain organized and audit-ready documentation to support all financial transactions
• Support continuous improvement by identifying opportunities to strengthen processes and controls
  
  

Qualifications And Experience

• High School Graduate or General Education Degree (GED)
• Experience: up to 3 years related experience
• Computer Skills: intermediate level of MS Word, Excel, Powerpoint, e-mail system, internet
  
  

Starting hourly rate $18-20/hr based on experience.

Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products!

Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include:

• Medical, Dental, Vision given on the 1st of the month following 30 days of employment
• Company-Paid Life Insurance & Disability
• 401(k) with Company Match
• Company-Paid Time Off
• Paid Holidays & Floating Holidays
• PLUS ADDITIONAL PERKS!
  
  

We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.

Please be careful about scam recruitment. Specialty Building Products would never send any candidate a check or instructions to deposit funds in a bank account in connection with the interview or hiring process.

Specialty Building Products is an equal opportunity employer. It is our policy of Specialty Building Products not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.