Early Childhood Administrative Assistant

Reports To: 

Early Childhood Administrator 

Location of Work:

Special Services Building

701 S Paw Paw Street

Lawrence, MI 49064

Job Goal(s): 

The overall responsibility of the Early Childhood Administrative Assistant is to provide support for the VBISD Early Childhood Department to ensure smooth and efficient daily operations while serving as one of the family-facing voice of the department. This person will serve as the point of contact for incoming phone calls, online inquiries, and provider referrals. They will also provide timely follow-up with families connecting them to the appropriate VBISD team and community-based services and programs. General responsibilities include: data entry, collection and organization to support VBISD’s Child Find obligation; and assisting in the planning, organizing, and operations of the VBISD Early Childhood Department. 

Location of Work:

Special Services Building

701 South Paw Paw Street

Lawrence, MI 49064

Minimum Qualifications: 

Education: 

High school diploma required; post-secondary training preferred  

Work Experience: 

Previous work experience in a school, early childhood and/or a special education program or office is preferred. Experience and/or training related to the duties and responsibilities specified, or an equivalent combination of education and experience from which comparable knowledge and abilities may be acquired.

Skills and Knowledge: 

• Fluency in both English and Spanish is preferred. 
• Effective and efficient office organization and management skills relative to attending to people and tasks, processing communications, storing and retrieving information, scheduling, monitoring and follow-up. 
• Ability to be resourceful and proactive when issues arise. 
• Ability to deal with emergencies in a timely and effective manner, while streamlining office operations. 
• Excellent organizational skills and management skills relative to attending to people and tasks, processing communications, storing and retrieving information, scheduling, monitoring and follow up.
• Willingness to collaborate and cross train with the Special Education Administrative Assistants & staff, GSRP Administrative Assistants & staff, Professional Learning Coordinator and other special education, general education, business office and regional colleagues
• Have the ability to build positive and cooperative relationships with ISD staff, local organizations and community partners.
• Have the ability to prioritize tasks, manage multiple competing priorities and have good time management skills
• Ability to participate in all conferences, meetings, and trainings
• Demonstrate proficiency in use of the Microsoft Office Suite and Google Workspace (Docs, Sheets, Forms, Slides). 
• Commitment to have regular and reliable, in person attendance.
• General professional skills, including a willingness to:
• Assume positive intentions when working with others.
• Adhere to federal, state and VBISD policies and procedures.
• Model VBISD guidelines: Respect, Integrity, Compassion and Excellence. 
• Complete assigned responsibilities within agreed upon timelines.
• Seek ongoing professional learning and accept feedback in a professional way
• Perform additional tasks, responsibilities and duties as assigned by the Director of Early Childhood and the Superintendent. 

Essential Job Functions: 

• Valid driver’s license required
• Ability to sit or stand for long periods of time 
• Ability to participate in work experiences related to professional learning delivery that utilize in person, hybrid, and virtual platforms
• Ability to travel within and outside of Van Buren County to support professional learning 

This posting and our online application can be found on the Van Buren ISD’s website at www.vbisd.org under Employment.  If you do not have access to a computer with internet access, you may use a computer at VBISD by calling 269-539-5218. 

Position is open until filled. 

In-house staff must fill out the online internal application.