Special Events Manager

Job Title: Special Events Manager

Location: Texas

Reports to: Director of Partnership Campaigns

FLSA Status: Full-time Exempt

Date Revised: March 2026

SOTX Commitment to Diversity

Special Olympics Texas - We are UNIFIED!

At SOTX, diversity is the rule of the game. Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our athletes, volunteers, and employees. It fuels our innovation and connects us closer as teammates, on and off the field.

SUMMARY

The Special Events Manager is a critical, revenue-driving role responsible for the

successful execution and strategic expansion of our high-end, signature fundraising

events across Texas. This role requires an experienced and dynamic event coordinator to

manage all aspects of existing high-value campaigns while researching, developing, and

launching new, innovative events that attract major donors and corporate partners. The

ideal candidate will have a proven track record in orchestrating sophisticated, polished

events and possess a passion for the mission of Special Olympics Texas.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Lead and manage all logistics for assigned high-end fundraising events (e.g., galas, formal dinners, major tournaments, high-value experiential events) from inception through execution and post-event analysis.
• Identify, research, and develop proposals for new, large-scale, and innovative fundraising events designed to significantly increase annual revenue and engagement with high-net-worth individuals and corporate partners.
• Identify, solicit, and manage corporate sponsorships for events and initiatives, including developing proposals and maintaining relationships with current and prospective partners.
• Collaborate closely with the Director of Partnership Campaigns and the Strategic Partnership Team to align events with broader corporate sponsorship and major gift strategies.
• Manage event budgets, timelines, vendor relationships, and contract negotiations to ensure cost-effective and successful execution.
• Oversee all event production elements, including venue selection, catering, A/V, décor, entertainment, and on-site management.
• Develop compelling event materials, including sponsorship proposals, invitations, programs, and volunteer training guides.
• Work with the Strategic Partnerships and Communications teams to develop targeted marketing and communication plans to drive attendance and sponsorship.
• Cultivate and maintain strong relationships with event committees, high-value volunteers, donors, and sponsors to ensure their participation and satisfaction.
• Ensure all events meet established fundraising goals and provide an exceptional experience that reflects the SOTX brand and mission.
• Conduct thorough post-event analysis, reporting on key metrics, revenue generated, ROI, and recommendations for future improvements.
• Ensure meticulous tracking of all event data, donor information, and financial records within the organization's CRM system.
• Utilize Google Workspace for communication and collaboration, and Monday.com for project management and tracking.

QUALIFICATIONS/REQUIRED SKILLS:

Passion for Special Olympics Texas

Screening: Must pass Criminal and National Sex Offender Registry background screening (Required for all staff)

Education: Bachelor’s degree in nonprofit management, marketing, communications, or a related field (or equivalent experience).

Experience: 2 years of experience in fundraising, event planning, or partnership development, preferably in a nonprofit setting.

Knowledge: Understanding of nonprofit fundraising principles and donor stewardship; Familiarity with corporate social responsibility (CSR) and cause marketing trends. Experience with CRM platforms such as Salesforce or Classy is a plus.

Skills: Strong organizational and project management skills. Excellent written and verbal communication. Creative thinker with a knack for campaign branding. Ability to manage multiple projects and deadlines with attention to detail.

Work Schedule: Full time 40 hours per week; This position’s work schedule will be determined by the demands of the position and may include evenings and weekends. Flexible time is available with prior approval of supervisor.

Physical Demands: While performing the duties of the job, the employee is regularly required to sit or stand for extended periods of time; occasionally required to lift and/or move up to 20lbs, stoop, kneel, crouch or crawl; frequently required to stand, reach with hands and arms through full range of motion.

Transportation: Must have own reliable transportation with good driving history, valid Texas driver’s license and current insurance.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Fundraising: 2 years (Preferred)
• Event planning: 2 years (Preferred)

Work Location: Remote

Salary : $50,000 - $55,000