What are the responsibilities and job description for the Office Administrator - Law Firm position at Special Needs Law Group?
We are a small full-service estate planning/probate law firm specializing in serving families with loved ones with disabilities. We are seeking a full-time office administrator with HR experience (30 hours).
Major responsibilities include:
- Ensure all company policies and procedures are consistently followed
- Monitor weekly time tracking for all employees; ensure all time is properly captured
- Manage HR related matters, including onboarding new employees, maintaining personnel files, verifying timesheets, processing vacation requests, assisting with Federal, state, and local HR compliance, addressing HR issues.
- Manage relationships with office vendors and building management (phone service, water service, internet provider, shred company, etc.)
- Maintain firm technology and case management software; negotiate vendor contracts.
- Support attorney and practice manager
- Assist with legal document preparation and/or filing, as needed.
Job Qualifications:
- Bachelor’s degree
- 4 years of experience as an HR manager, office manager or equivalent
- Excellent verbal and written communication skills
- Detail oriented and highly organized
- Ability to work with a high degree of accuracy
- Excellent analytical and problem-solving skills
- Law firm or professional services experience preferred
- Strong computer proficiency including MS Word, Excel, PowerPoint, Outlook; Adobe Acrobat; ability to learn new programs as needed
- Self-motivated, flexible, with exceptional follow-through skills
- Ability to work independently as well as collaboratively with others
- Minimum typing speed of 55 wpm
- Bilingual a plus
Pay is commensurate with skills, ability and experience.
To be considered for this position, you must submit a cover letter.
Due to time constraints, we will only contact the most competitive candidates.
Job Type: Full-time
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
Application Question(s):
- What interests you most about this position or the firm?
Work Location: In person
Salary : $30 - $35