Meeting Planner

Overview
We are seeking a highly organized and dynamic Meeting Planner to coordinate and execute a variety of events, including non-profit meetings, conferences, banquets, retreats, and special functions. The ideal candidate will possess strong negotiation, communication, and organizational skills, with experience in event marketing, planning, and hospitality. This contracting role offers an exciting opportunity to manage all aspects of event logistics while delivering exceptional client services in a fast-paced environment.

Responsibilities

• Plan and coordinate all event details from initial concept to completion, ensuring seamless execution.
• Negotiate contracts with vendors, venues, caterers, and suppliers to secure the best terms and services.
• Develop and manage budgets for each event, ensuring cost-effectiveness without compromising quality.
• Oversee event marketing efforts to promote events and maximize attendance through various channels.
• Coordinate catering, banquet arrangements, and other hospitality services to meet client specifications.
• Manage guest services to ensure a positive experience for attendees, including registration and on-site support.
• Upsell additional services or packages to enhance event value and client satisfaction.
• Maintain strong relationships with clients through excellent customer service and communication skills.
• Manage timelines effectively using time management techniques to meet deadlines.
• Oversee contracts and legal agreements related to event logistics.
• Collaborate with hotel staff or venue management to ensure all arrangements align with event needs.
• Handle fundraising activities or special initiatives associated with events when applicable.

Requirements

• Proven experience in non-profit event planning, management, or hospitality industries such as restaurant, hotel, or banquet operations.
• Strong negotiation skills to secure favorable terms with vendors and venues.
• Excellent communication skills for liaising with clients, vendors, and team members.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Experience in marketing or upselling strategies to promote events successfully.
• Experience in utlizing various technology systems including microsoft, google, canva, jotform, event management systems including CVENT.
• Knowledge of event marketing principles and guest services best practices.
• Familiarity with budgeting processes and contract negotiations.
• Experience in banquet operations or catering is highly desirable.
• Ability to work under pressure in a fast-paced environment while maintaining attention to detail.
• Prior experience in fundraising or guest services is a plus. Join our team as a Meeting Planner and play a pivotal role in creating memorable experiences that exceed client expectations while showcasing your expertise in hospitality, event management, impact, and customer service excellence.

Job Type: Contract

Pay: $30.00 - $45.00 per hour

Expected hours: 10 – 35 per week

Benefits:

• Flexible schedule

Education:

• Associate (Preferred)

Experience:

• meeting and conference planning: 5 years (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: Hybrid remote in Baltimore, MD

Salary : $30 - $45