What are the responsibilities and job description for the Office Administrator position at Spartan Homes of Summerdale?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and keep our daily operations running smoothly. In this vital role, you will serve as the backbone of our office environment, ensuring efficient management of administrative tasks, fostering excellent customer service, and supporting various departments with your exceptional organizational skills. Your proactive approach and positive attitude will help create a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant and collaborative workplace.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing outstanding customer support with professional phone etiquette.
- Handle data entry, filing, and document proofreading to maintain accurate records and ensure seamless information flow.
- Coordinate calendar management, appointment scheduling, and meeting arrangements using tools like Google Workspace and Microsoft Office.
- Oversee office supplies inventory, organize filing systems, and ensure all administrative materials are up-to-date and accessible.
- Support bookkeeping tasks using QuickBooks or similar accounting software, including basic invoicing and expense tracking.
- Assist with clerical duties such as typing correspondence, preparing reports, and managing incoming/outgoing mail.
- Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining a friendly demeanor.
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent computer literacy with the ability to adapt quickly to new software tools.
- Prior experience with QuickBooks or bookkeeping is preferred but not required.
- Strong phone etiquette skills with experience managing multi-line phone systems
- Demonstrated clerical experience including data entry, filing, proofreading, and calendar management.
- Exceptional time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical or dental receptionist duties is a plus. Join us as an Office Administrator and become an integral part of a team dedicated to excellence! Your organizational prowess combined with your enthusiasm will help us deliver top-tier service while fostering a positive workplace culture.
Pay: From $17.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Pay: From $17.50 per hour
Benefits:
- Dental insurance
- Health insurance
Work Location: In person
Salary : $18