What are the responsibilities and job description for the Floater Administrative Assistant position at SPANISH FOR FUN!?
Position: Floater Administrative Assistant
Reports to: Director
General Job Description:
Include: Assisting daily operations both in class and administration. Floater Administrative Assistant covers teachers in the classroom when needed, and assists the Director and Assistant Director in basic administrative tasks such as filing, answering the phone, handing information to staff, covering teacher’s breaks, attending daily teacher’s and parent’s needs, and overall clerical duties. And ensuring compliance with regulations and internal policies. Assure that all students, parents and school employees live in a safe-learning-nurturing environment. Constantly following professional practices consistent with the preschool policies in working with students, parents and colleagues. Assisting and supporting in all classrooms when required following all DCDEE rules and regulations while supervising children at all times and promoting a nurturing environment.
Profile
- Is creative, dynamic, enthusiastic, communicative, cooperative and organized.
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Great people and communication skills, in English and Spanish.
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Takes care of the children and watches over their safety while in the school premises.
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Adheres to the policy and procedures of SFF! and the DCDEE (Division of Child Development and Early Education.)
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Acts as a role model both inside and outside the school.
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Complies with responsibility and efficiency the tasks entrusted.
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Maintains a positive and respectful attitude at all times.
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Encourage teamwork among all staff.
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Frequently communicates with the Director, Regional Manager, Program coordinator, parents and staff.
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Demonstrates flexibility in the face of changes or according to the needs of the parents, staff or the school.
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Maintains confidential the information of the children, staff, and families of the school.
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Works in cooperation with children, staff, and parents.
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Seeks to generate at all times a warm, cordial and cooperative climate in the center. Take care of the work environment.
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Aspires improvement and continuous educational training.
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Maintains a positive attitude, respectful and oriented towards excellence.
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Demonstrates a proactive attitude, looking for creative and optimal actions to generate improvements in the center when difficulties that may arise.
Values
- Love
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Integrity
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Respect
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Creativity
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Vocational Service
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Open Mind / Open Mind
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Communication
Education Requirements
- Bachelor Degree in Education, Business Administration or a related field plus 18 Early Childhood Education course work including admin classes (EDU 261 and EDU 262)
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At least 6 months experience working in a childcare center. At least 1 year of administrative experience
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Bilingual
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Child Maltreatment Certificate
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CPR and certified first aid
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SIDS Training
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BSAC Training
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Playground Safety
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Fingerprint/criminal record clearance through DHHS Criminal Background Check
Required Skills
- Organization skills.
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Confidentiality.
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Classroom management.
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Multitasking skills.
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Customer service.
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Tactics and execution.
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Writing skills.
- Relates to staff members and parents in a professional and diplomatic manner.
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Ability to relate joyfully with children in a playful atmosphere.
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Ability to maintain a professional attitude and appropriate dress code.
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Has good problem-solving skills.
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Ability to work with minimal supervision, self-motivation, and initiative.
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Ability to work effectively and communicate with a diverse population of students, parents, and staff.
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Ability to work effectively under pressure in a busy (sometimes chaotic) and demanding environment.
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Demonstrate responsibility and reliability, with good attendance, punctuality and work habits.
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Ability to express their opinions and suggestions with respect and following SFF! Communication Policy.
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Ability to listen and follow guidelines or suggestions made.
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Ability to negotiate with people, work as a team, and coordinate with educational and administrative staff.
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Able to develop constructive and cooperative working relationships with others.
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Participates enthusiastically in school meetings, parties, and other school events.
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Ability to fluently communicate with Parents, co-workers, and Management in Spanish and/or English.
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Ability and intermediate knowledge of office software tools Word, Excel, Power Point, among others.
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Ability and good command of Paycor, Active Campaign, Procare, social media tools, Broadvoice.
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Ability and good command of Windows, Google, Facebook, Instagram, Drive, Google calendar.
Duties and Responsibilities
- Written communication to parents about general information of SFF!
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Reviewing social media posts
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Communication material for administrative staff
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Making sure teachers takes pictures of their activities every week and share with them with Marketing
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Editing pictures when necessary
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Covering lunch breaks when required, and substituting staff when needed
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Assisting in all classrooms when needed
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stay alert for staff’s and/or children’s needs through the walkie talkie