Chief Deputy Probation Officer

Provides probationary supervision for a caseload of adult offenders: reviews court records and court orders; determines obligations of offenders; conducts intake interviews; collects and records case intake data; explains conditions of probation, related programs, and the consequences of probation violation; coordinates drug screening; maintains regular communication with probationers and closes cases or discharges probationers from supervision per case time limit.

Formulates case plans for offenders, establishes goals, sets/advises deadlines for conditions, provides list of providers to complete court ordered conditions, monitors and verifies compliance with probation requirements, such as restitution, community service, fine and fee payments, evaluations, courses, treatment programs, etc.

Performs duties of other court/probation personnel in their absence; participates in cross-training activities to maintain familiarity with those duties.

Schedules, prepares, and presents cases within mandated time limits; provides notification to probationers of upcoming hearings; identifies witnesses, victims, and other relevant individuals needed to appear in court; prepares required subpoenas with the assistance of the Solicitor’s Office if needed., provides testimony in court; conducts case related research; and makes written recommendations for the violation order of the cases.

Attends court as needed to complete intake in the absence of court personnel. Performs intake duties; assess cases for appropriate charges; explains charges and rights to defendant; prepares and processes intake paperwork.

Confers with law enforcement officials/school officials, and/or the Department of Family and Children Services to coordinate hearings, services, and/or records concerning defendants.

Prepares/reviews various reports, records, and other documents pertinent to case load to ensure proper case management within appropriate timeframes and per established procedures receives and reviews various documentation; reviews, completes, processes, forwards or retains documentation. 

GENERAL STATEMENT OF JOB

Under supervision of the Chief Probation Officer, is responsible for the administration and direction of Spalding County State Court and Probation personnel in the absence of the Chief Probation Officer. This is administrative/supervisory work responsible for managing the professional and clerical support personnel. Work involves criminal and traffic court cases. Reports to the Chief Probation Officer.

                                            ESSENTIAL JOB FUNCTIONS

Operates a computer to enter, retrieve, review or modify data, utilizing word processing, database, internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Communicates with supervisor, other county employees, judges, attorneys, clients, law enforcement, the public, outside organizations, and other individuals as needed to coordinate services, exchange information, or resolve issues.

Assists in supervising and coordinating the work of the Spalding County State Court/Probation staff; monitors and participates in work; enforces office policies and procedures.

Assists in managing all activities concerned with the administration and operation of the Court and the Probation Office; reviews Court documents for compliance with Court policies and procedures and State requirements in the absence of the Chief Probation Officer; reviews court petitions, summons, subpoenas, Court calendars, and other related documents in the absence of the Chief Probation Officer.

Monitors Court calendar: coordinates staff to accommodate Court calendar; attends and assists in Court when scheduled or needed.

Responds to inquiries and complaints from the public and Court-related personnel regarding Court procedures, policies, personnel, or specific cases in the absence of the Chief Probation Officer.

Assists in maintaining office equipment and supplies; administers payroll in Chief Probation Officers absence; monitors and controls expenditures within approved budget and assists to ensures all expenditures are made in strict compliance with County purchasing policies and ordinances.

Processes time sheets for subcontractors; participates in meetings/conferences with subcontractors regarding schedules, work site conflicts, and crisis intervention in the absence of the Chief Probation Officer.

Serves as an educator/trainer for college intern students, new office personnel, surrounding counties court personnel.

Identifies community resources designed to meet the needs of adult offenders, refers probationers to community outreach and social service programs as needed.

Maintains and updates professional knowledge; reads new laws affecting field; attends training programs, seminars, workshops and meetings.

ADDITIONAL JOB FUNCTIONS

Performs other related duties as required.

                                           MINIMUM TRAINING AND QUALIFICATIONS

Associate degree in behavioral science, Criminal Justice, or a related field required OR 60 credit hours; previous work experience is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May be required to obtain/maintain Georgia Peace Officer Standards and Training (POST) certification. Must possess and maintain valid Georgia Driver's License and furnish own means of transportation.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

                                           TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines which includes computer, printer, facsimile machine, binding machine, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds frequently. Physical demand requirements are at levels of those for sedentary work. Must be able to lift and/or carry weights of twenty to forty pounds.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants.

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures. Requires the ability to write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and analyze statistical data.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment and recording devices.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.

MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: Requires the ability to differentiate colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. The worker needs to relate to people in situations involving more than giving or receiving instructions, such as in legal reports and policies and in directing and managing staff. Must be adaptable to performing under minimal stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).

ENVIRONMENTAL FACTORS: Essential functions are regularly performed without exposure to adverse environmental conditions.