What are the responsibilities and job description for the Accounts Payable Specialist position at Soyventis North America LLC?
Description:
Requirements:
Essential Functions
- Retrieve invoices from email and OneDrive folders.
- Post approved AP invoices into the accounting system.
- Maintain and update cash flow spreadsheets in coordination with the Accounting Supervisor.
- Record outgoing payments and reconcile accounts.
- Answer incoming phone calls and respond to vendor inquiries.
- Manage email communications with vendors regarding payments, invoices, and documentation.
- Process employee expense reports in the accounting system.
- Set up new customers in the SAP Business Partner (BP) module.
- Assist with audits by providing requested documentation.
- Order and maintain office supplies.
Non-Essential Functions
- Liaise with Sales and Logistics teams as needed.
- Maintain up-to-date vendor records in the BP system.
- Request and collect essential vendor documents, such as W-9s.
- Follow up with vendors for account statements and missing invoices.
- Deposit checks at the bank
Requirements:
- Prior experience in accounts payable or general accounting preferred.
- Bachelor's degree in accounting
- Strong knowledge of Microsoft Excel and familiarity with accounting systems (SAP experience is a plus)
- High attention to detail and accuracy.
- Strong communication skills, both written and verbal
- Ability to manage multiple tasks and meet deadlines
- Customer-service oriented with a proactive and professional approach.
- Comfortable working in a structured on-site office environment.