Marketing And Business Development Coordinator

Marketing & Business Development Coordinator

Reports To: President & CEO

Location: Company office / job sites, with local travel as needed

Classification: Full-Time, Non-Exempt

Compensation: $20.00 – $25.00 per hour, depending on experience, plus benefits

The Business Development & Marketing Coordinator drives the growth engine of Sovereignty Construction. This role owns the front end of our project pipeline — finding leads, tracking bid opportunities, and supporting RFP responses — while also building the company’s brand through content, photography, events, and our digital presence. The ideal candidate is a self-starter who is equally comfortable researching a bid opportunity in the morning, shooting job-site photos at lunch, and posting to social media in the afternoon. You will work directly with the President & CEO and the project team, and your work will be visible in every proposal we submit and every impression the public has of our company.

•     Identify and qualify new project leads through plan rooms, bid boards, public agency portals, tribal and government procurement sites, and industry relationships.

•     Monitor RFP/RFQ/ITB postings daily; summarize opportunities, deadlines, and requirements for go/no-go decisions with leadership.

•     Coordinate and assemble bid and proposal packages — forms, references, resumes, project sheets, insurance and licensing docs — accurately and on deadline.

•     Maintain a library of proposal content: boilerplate, past-project descriptions, team bios, and certifications.

•     Track outcomes of every pursuit and debrief wins and losses to sharpen future bids.

•     Own the CRM / pipeline tracker: keep every lead, pursuit, and relationship current from first contact through award.

•     Produce a weekly pipeline report for leadership showing active pursuits, upcoming deadlines, and forecasted revenue.

•     Research target markets, agencies, developers, and general contractors; build contact lists and account plans.

•     Monitor competitors, market trends, and upcoming capital improvement programs to position the company early.

•     Plan and capture professional-quality photo and video of job sites, completed projects, and team members.

•     Produce project case studies, capability statements, flyers, and email campaigns.

•     Manage the content calendar so marketing output is consistent, on-brand, and tied to business goals.

•     Plan and place paid advertising (digital, print, trade publications); track spend and results.

•     Research, recommend, and calendar the trade shows, conferences, and networking events worth attending each year.

•     Handle event logistics end to end: registration, booth materials, giveaways, shipping, and setup/teardown.

•     Represent the company professionally at events and capture leads for follow-up.

•     Coordinate company-hosted events such as groundbreakings, ribbon cuttings, and client appreciation gatherings.

•     Serve as the guardian of the Sovereignty Construction brand: logo use, colors, templates, apparel, vehicle graphics, and job-site signage.

•     Keep proposals, presentations, and documents consistent with brand standards.

•     Support internal culture and communications: team announcements, milestone celebrations, recruiting materials, and company swag.

•     Maintain and update the company website: project portfolio, team pages, news, and SEO basics.

•     Own social media accounts (LinkedIn, Instagram, Facebook, and others as appropriate): plan, post, engage, and grow the following.

•     Manage Google Business Profile, online directories, and review platforms; respond to reviews promptly.

•     Track website and social analytics and report monthly on what is working.

•     Provide day-to-day administrative support to the President & CEO and project team: scheduling, correspondence, and document preparation.

•     Answer and route phone calls and general email inquiries professionally and promptly.

•     Maintain organized digital and physical filing systems for proposals, contracts, licenses, insurance certificates, and marketing assets.

•     Prepare, format, and proofread letters, meeting agendas, presentations, and internal documents.

•     Assist with ordering office and marketing supplies, coordinating vendors, and tracking related expenses.

•     Support meeting logistics: scheduling, room/tech setup, taking notes, and following up on action items.

•     2 years of experience in business development, marketing, proposal coordination, or a related role.

•     Strong writing and proofreading skills — able to produce clean, professional proposal and marketing copy.

•     Proficiency with Microsoft Office (Word, Excel, PowerPoint) and design tools such as Canva or Adobe Creative Suite.

•     Comfort with photography/videography using a smartphone or DSLR, and basic editing.

•     Highly organized, deadline-driven, and able to juggle multiple pursuits and campaigns at once.

•     Valid driver’s license and ability to travel locally to job sites and events.

•     Experience in construction, engineering, architecture, or another built-environment industry.

•     Familiarity with public agency and tribal procurement processes (RFP/RFQ/ITB).

•     Experience with CRM software and email marketing platforms.

•     Working knowledge of website content management systems (WordPress, Squarespace, or similar) and basic SEO.

•     A pipeline tracker that leadership trusts — current, accurate, and reviewed weekly.

•     No missed bid deadlines; every proposal submitted complete, compliant, and on-brand.

•     A steady drumbeat of quality content: fresh project photos, an active social presence, and a website that reflects our best work.

•     A recognizable, consistent brand across everything the company touches — from hard hats to proposals.

• Pay range: $20.00 – $25.00 per hour, depending on experience and qualifications. Benefits package details provided during the interview process.