What are the responsibilities and job description for the Title III Coordinator position at Southwestern University?
About Us
Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences.
At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.
Position Overview
Reporting to the Director of the Center for Career & Professional Development, the Title III Coordinator will support the implementation and daily operations of the Title III grant, ensuring compliance with federal regulations and effective execution of program initiatives. This role will serve as a central point of communication, coordination, and administrative support across all grant activities, and works collaboratively with faculty, staff, and external partners to meet project goals. Responsibilities include coordination and monitoring of all day-to-day operations of the Title III project; supporting implementation of approved program activities; maintaining detailed records and documentation in accordance with federal reporting requirements; collaboration with institutional departments to support student success strategies; assistance with event planning, workshops, and training sessions related to the grant; tracking and reporting on project milestones, key performance indicators, and budget expenditures; supporting communication efforts including newsletters, and outreach materials; serving as a liaison between the Title III team and campus/community stakeholders; and preparing materials for federal annual performance reporting and internal assessments.
DUTIES
Anticipated Hiring Timeline: Southwestern University anticipates filling this position by December 1, 2026. Candidates are encouraged to apply promptly, as applications will be reviewed on a rolling basis until the position is filled.
Annual Salary: $45,000 in the first year, with a 2% annual salary increase thereafter.
Grant-Funded Position: This position is funded through a grant scheduled to end on September 30, 2031. Continued employment is contingent upon the availability of grant funding and may be affected if funding is reduced, discontinued, or otherwise unavailable.
This position is not eligible for employer immigration sponsorship. Applicants must be authorized to work in the United States without requiring employer-sponsored work authorization
All individuals hired are required to complete the federal employment eligibility verification process as required by applicable law.
Southwestern University is an E-Verify employer.
Southwestern University is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.
We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact us by email at hr@southwestern.edu.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report— Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435.
Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences.
At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.
Position Overview
Reporting to the Director of the Center for Career & Professional Development, the Title III Coordinator will support the implementation and daily operations of the Title III grant, ensuring compliance with federal regulations and effective execution of program initiatives. This role will serve as a central point of communication, coordination, and administrative support across all grant activities, and works collaboratively with faculty, staff, and external partners to meet project goals. Responsibilities include coordination and monitoring of all day-to-day operations of the Title III project; supporting implementation of approved program activities; maintaining detailed records and documentation in accordance with federal reporting requirements; collaboration with institutional departments to support student success strategies; assistance with event planning, workshops, and training sessions related to the grant; tracking and reporting on project milestones, key performance indicators, and budget expenditures; supporting communication efforts including newsletters, and outreach materials; serving as a liaison between the Title III team and campus/community stakeholders; and preparing materials for federal annual performance reporting and internal assessments.
DUTIES
- Run day-to-day project operations and federal compliance, and keep the records federal reporting requires.
- Track milestones, KPIs, and budget spending, and prepare the annual performance reports.
- Build SU's data capacity with Navigate360 and Tableau.
- Work with the external evaluator, on the evaluation plan and data collection.
- In collaboration with the CCPD team, including the Director and the Director of Internship Programs, formalize internship policies and employer agreements, with the goal of establishing approximately 10 new employer partnerships over the grant period to expand paid internship opportunities.
- Develop the Title III protocol guide and internal project portal, and assist with hiring the 11 tutors.
- Develop faculty training on career-readiness advising, and support classroom renovation work.
- Coordinate grant-specific communications (e.g. newsletters, outreach) and plan events and trainings.
- Serve as liaison to campus and community stakeholders.
- Attend Title III Project Directors meetings during the initial years of the grant period, with additional travel as needed to support program objectives.
- Bachelor's degree in education, administration, social sciences, or a related field.
- Proficiency in Microsoft Office.
- Strong communication, organizational, and analytical skills.
- Ability to work both independently and collaboratively.
- A commitment to serving low-income students.
- At least two years in project coordination, grant management, student services, or related roles.
- Experience with project management or database experience.
Anticipated Hiring Timeline: Southwestern University anticipates filling this position by December 1, 2026. Candidates are encouraged to apply promptly, as applications will be reviewed on a rolling basis until the position is filled.
Annual Salary: $45,000 in the first year, with a 2% annual salary increase thereafter.
Grant-Funded Position: This position is funded through a grant scheduled to end on September 30, 2031. Continued employment is contingent upon the availability of grant funding and may be affected if funding is reduced, discontinued, or otherwise unavailable.
This position is not eligible for employer immigration sponsorship. Applicants must be authorized to work in the United States without requiring employer-sponsored work authorization
All individuals hired are required to complete the federal employment eligibility verification process as required by applicable law.
Southwestern University is an E-Verify employer.
Southwestern University is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.
We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact us by email at hr@southwestern.edu.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report— Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435.
Salary : $45,000