Human Resources Specialist

Apply at: https://www.schooljobs.com/careers/southwesterncollege

SUMMARY DESCRIPTION

Under the direction of assigned supervisory or management staff, perform a variety of technical duties in support of the District’s Human Resources Office; interpret and apply applicable federal, state, and local laws, codes, and regulations as well as District administrative and departmental policies, procedures, and programs; and provide information and assistance to District staff and the general public. This is a confidential classification. As such, incumbents perform duties that involve gathering or reviewing information or data concerning employee grievances or discipline matters, or data relating to or containing information about employer bargaining positions, negotiation strategies, or proposals. 

DISTINGUISHING CHARACTERISTICS

This is the experienced, full journey level class within the paraprofessional human resources series. Employees within this class are distinguished from the lower level class of Associate Human Resources Representative by the performance of the full range of duties as assigned. Employees at this level: seek opportunity for professional growth; continue to assume greater responsibility; receive only occasional instruction or assistance as new or unusual situations arise; and are fully aware of the operating procedures and policies of the work unit. Decisions are made with increasing independence but within the parameters established by management; more difficult or sensitive situations are referred to higher level positions as appropriate. Positions at this level may perform specialized duties on a day to day basis but provide assistance in other areas to address changing workload needs. 

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: two (2) years of college level course work in human resources management, business administration, or a related field 

AND 

Two (2) years of increasingly responsible paraprofessional human resources experience that demonstrates broad working knowledge of human resource functions and practices. 

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

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DESIRED QUALIFICAITONS

Experience in an educational or other public agency setting or other bargaining unit environment is highly desirable. 

A Bachelor’s degree in human resources management or closely related field is desirable and may substitute for up to one (1) year of experience. 

KNOWLEDGE AND ABILITIES

Knowledge of:

• General human resource principles and practices. 
• Principles and practices used in the preparation of comprehensive, clear, and concise reports. 
• Interpersonal skills using tact, patience, and courtesy. 
• Pertinent federal, state, and local codes, laws, and regulations concerning various human resources programs including applicable sections of the State Education Codes. 
• English usage, grammar, spelling, punctuation, and vocabulary. 
• Modern office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets, databases and HRIS management systems. 

Ability to:

• Independently perform a variety of technical paraprofessional duties in support of the Human Resources Office. 
• Perform a variety of complex technical work in the preparation, maintenance, and review of records, files, reports, and correspondence. 
• Research, compile, analyze, and interpret data and information. 
• Maintain current knowledge of, understand, interpret, apply, communicate, and explain pertinent federal, state, and local policies, procedures, laws, rules, regulations, requirements, and restrictions. 
• Exercise initiative and work independently on assigned projects.
• Express difficult concepts clearly in oral and written communications. 
• Provide specialized information to others concerning various human resources policies and practices.
• Exercise judgment, diplomacy, discretion, and a high level of independence in handling matters of a sensitive nature 
• Plan and organize work to meet schedules and time lines; meet critical deadlines while working with frequent interruptions. 
• Make arithmetic calculations quickly and accurately. 
• Adapt to changing technology and quickly learn functionality of new applications and systems.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students. 

JOB DESCRIPTION:  Human Resources Specialist (Download PDF reader)

Duties

ESSENTIAL DUTIES

1. Independently perform a variety of responsible specialized technical duties involved in assisting in the administration of various Human Resources Office programs, functions, and services; implement, monitor, and control services, functions, and activities in compliance with District policy and procedures, federal and state rules and regulations, and labor relations contracts; recommend changes to existing procedures within the program area. 
2. Respond to questions and requests for information and assistance from District employees, interested applicants, outside agencies, or the general public over the phone, in writing, or in person; provide specialized, technical, and procedural information regarding the interpretation and application of rules, District policy, procedures, and practices. 
3. Assist in the development and implementation of systems and procedures pertaining to human resource functions and operations; participate in ensuring human resources programs and activities are administered and implemented in compliance with federal and state laws, rules, and regulations; assist in the revision of personnel procedures and forms. 
4. Participate in a variety of special projects as requested; research, compile, analyze, prepare, proofread, and format detailed data and information for periodic and special projects and reports.
5. Generate and prepare a variety of detailed and confidential reports including those for presentation to management staff; evaluate reports for integrity and accuracy of data; conduct research on current and archived data as needed. 
6. Provide orientations for employees on various programs including new employee orientations; provide information and assistance regarding the completion of employment forms; assess transcripts and experience to establish minimum qualifications and salary placement; submit required forms to payroll. 
7. Coordinate evaluation process for employees; prepare and monitor related documents; administer student evaluations of academic staff.