World Mission Center Coordinator (PT)

Job Title: WMC Project & Student Travel Coordinator

Location: Fort Worth, TX

Job Type: Part-time / Non-exempt (hourly)

Department: World Missions Center

Reports To: Director of the World Missions Center

Date: 12/9/2025 Last Revision

Job Description

Job Summary

The WMC Project Coordinator supports the World Missions Center by coordinating programs, events, mission trips, and student travel initiatives. This role manages scheduling, logistics, and daily administrative operations while serving as a primary liaison to students, faculty, staff, and ministry partners. The Coordinator also assists the WMC Director and trip leaders in planning and executing all ministry and student engagement efforts.

Key Responsibilities

• Plans, implements, and executes detailed operations for the World Mission Center (WMC) and Student Travel on Campus, encompassing mission trips, study tours, and other excursions.
• Assists travel program directors in coordinating trips with other institutional offices including but not limited to: Human Resources, the Business Office, Student Financial Services, the Provost’s office, the Deans’ offices, campus technology, etc.
• Schedules, coordinates, and manages communication for meetings and appointments.
• Arranges travel for speakers, faculty, and support staff, including registration, housing, and ground transportation, while liaising with travel agents, handling visa requirements, and arranging insurance.
• Provides oversight for the development of WMC missions programs and deployments.
• Aids mission trips, Southwestern events, and Student Travel leaders in logistics and adherence to Southwestern and mission partner policies.
• Coordinates with event speakers, mission trip leaders, or student trip leaders regarding budgeting, logistics, and other needs.
• Executes or delegate tasks necessary for event planning, including budgeting and scheduling.
• Prepares and submits WMC reports to the Provost’s Office throughout the academic year.
• Collaborates on risk assessment for all trips, including insurance, waivers, and power of attorney, ensuring compliance with policies.
• Demonstrates commitment to personal and professional growth in leadership and ministry effectiveness.
• Handles sensitive and confidential information with discretion.
• Performs other related duties as assigned and specific to area of responsibility.

Specific Skills and Qualifications

• Current enrollment as a student at SWBTS or TBC is preferred.
• Experience in higher education processes and support strategies preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Strong work ethic and initiative; ability to operate with minimal supervision.
• Exemplary social skills with an ability to be a part of and contribute to a collaborative team and demonstrate love and appreciation for cross-cultural interaction.
• Excellent written and verbal communication skills and the ability to clearly and simply articulate the value propositions of SWBTS.
• Proficiency with Microsoft Office Suite required; experience with higher education software (e.g., SEVIS, Colleague, Slate) preferred.
• Ability to provide proof of Work Authorization in the U.S. and proof of identity.
• Successful completion of background check, MVR, and credit check may be required.

Work Environment / Physical Requirements

• Office Environment - May be required to reach above shoulder level for organizational tasks (e.g., retrieving files from upper shelves), bend, stoop, or reach to access lower or upper shelves.
• Ability to sit and stand for extended periods of time and move about to the office to interact with other staff members.
• Ability to use a computer and near-visual acuity in reading written documents and statistical data.
• Exchanges information by telephone, computer, in writing and in person.

• Ability to traverse campus for meetings and talk to groups while doing so.
• Moderate Lifting - Occasionally transports 20-30lbs of parts and equipment across short distances by various means (e.g., carrying by hand, cart, golf cart) to accomplish tasks.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to employees.