Staff Writer

Job Summary:
This position supports the Institutional Academic Administrator in managing administrative tasks related to institutional and programmatic compliance, policy implementation, and accreditation support. This role acts as a liaison between the administrator and various college programs, departments, faculty, and staff, ensuring consistent and timely communication, organization, and documentation. The assistant will help coordinate day-to-day operations and provide support for writing, scheduling, and project follow-ups.

Key Responsibilities:

Assist in preparing and organizing documents for:

• Accreditation reviews (programmatic and institutional)
• Policy and procedure updates
• Institutional and programmatic review preparation

Support the administrator in maintaining compliance with:

• Institutional and programmatic accreditations
• State and federal regulations
• Internal policy and procedure updates

Help coordinate and organize:

• Meetings, calendars, and schedules for institutional initiatives
• Program development and re-accreditation planning
• Compliance tracking and reporting

Support communication efforts by:

• Drafting meeting minutes, agendas, and follow-up summaries
• Assisting with internal documentation needed for faculty, staff, and external entities
• Assisting with marketing content reviews related to accreditation or compliance

Help with collecting, organizing, and distributing:

• Institutional and student surveys for compliance and data collection
• Training materials and documentation for faculty and staff
• Data and resources for institutional or departmental projects

Serve as a resource for the administrative team in:

• Scheduling support
• Drafting communication and documentation
• Data entry and tracking for institutional reports

Collaborate with:

• Program and department assistants
• Student activity coordinators and marketing liaisons
• Administrative leadership to maintain consistency and support across departments

Represent the institution’s values, culture, and professionalism in all duties

Education and Experience:

• Bachelor’s degree preferred or currently enrolled in a related program
• Experience in an educational, administrative, or public relations setting is a plus
• Strong writing, editing, and communication skills required

Technical Skills & Requirements:

• High level of organization, attention to detail, and time management
• Proficiency in Microsoft Office, Google Workspace, and other office productivity tools
• Ability to take initiative, work both independently and collaboratively
• Excellent verbal and written communication skills
• Comfortable in supporting multiple teams and managing competing priorities

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Writing skills: 3 years (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• El Paso, TX 79925 (Required)

Work Location: In person