What are the responsibilities and job description for the Technical Coordinator (Purchasing) position at Southwest Tennessee Community College?
Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.
We invite you to become a part of the Southwest Team!
Title: Technical Coordinator (Purchasing)
Employee Classification: Clerical & Secretarial
Institution: Southwest Tennessee Community College
Department: Purchasing & Auxiliary Services
Campus Location: SWTCC - Multiple Campus Locations
Job Summary
This is a full-time, fiscal year permanent position working under the general supervision of the Director. The Technical Clerk performs technical-clerical duties and general clerical duties.
Job Duties
Composes routine correspondence, proofs, edits, and revises materials for general distribution
Answers phone, routes calls, and delivers messages
Assists internal end users with how to enter requisitions into Jaggaer
Assists with vendor maintenance updates in Banner
Assists with invites of new vendors in TBR’s Total Supplier Management System
Assists with reviewing and issuing Travel Authorization Numbers
Assist with reconciling Travel charges against the College’s Credit Card
Assists with reconciling P-Card charges each month
Assists employees with registration and/or conference fees
Assists employees with any additional orders that require the utilization of the College’s P-card
Maintains electronic files, along with updating contracts within the Excel spreadsheet filing
Assists with TBR’s quarterly and yearly reports
Processes operational records, bookkeeping, and other business records
Maintains office supply inventory and orders supplies according to requests
Oversees, directs, or checks work or student workers, temporary employees, and/or lower-level clerical employees
May perform other duties as assigned
Minimum Qualifications
High school diploma or GED
Minimum of one (1) to two (2) years of administrative, technical, and clerical experience and data entry experience
A background check will be required for the successful candidate
Preferred Qualifications
Experience with Banner Finance, Jaggaer – eProcurement System, and Jaggaer Contract System, along with TN Board of Regents – Total Supplier Management System
Three (3) to five (5) years of administrative, technical, and clerical experience and data entry experience
Knowledge, Skills, and Abilities
Knowledge of computer systems and software for word processing, spreadsheets, and other similar processes
Knowledge of general office processes, such as answering telephones, greeting visitors, maintaining inventories, copying, sharing files, updating electronic files, etc.
Ability to maintain confidentiality of information in the office
Ability to check, proofread, and verify text, data, and statistics accurately
Ability to write and edit messages, memos, letters, summaries, and reports
Ability to communicate effectively
Ability to complete complex assignments successfully, analyze practical problems, recommend solutions, and implement authorized actions
Physical Demands / Working Conditions
Physical ability to work in an office environment, manipulate large volumes of forms and documents, lift and move materials up to 20 pounds in weight, operate computers and other electronic devices, and travel independently between campus locations
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
Resume
Cover letter
Unofficial Transcripts
A summary of our benefits can be found below:
https://www.southwest.tn.edu/hr/benefits-overview.php
Incomplete applications will not be considered.
The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.
The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, myhr@southwest.tn.edu, 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy .
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.
We invite you to become a part of the Southwest Team!
Title: Technical Coordinator (Purchasing)
Employee Classification: Clerical & Secretarial
Institution: Southwest Tennessee Community College
Department: Purchasing & Auxiliary Services
Campus Location: SWTCC - Multiple Campus Locations
Job Summary
This is a full-time, fiscal year permanent position working under the general supervision of the Director. The Technical Clerk performs technical-clerical duties and general clerical duties.
Job Duties
Composes routine correspondence, proofs, edits, and revises materials for general distribution
Answers phone, routes calls, and delivers messages
Assists internal end users with how to enter requisitions into Jaggaer
Assists with vendor maintenance updates in Banner
Assists with invites of new vendors in TBR’s Total Supplier Management System
Assists with reviewing and issuing Travel Authorization Numbers
Assist with reconciling Travel charges against the College’s Credit Card
Assists with reconciling P-Card charges each month
Assists employees with registration and/or conference fees
Assists employees with any additional orders that require the utilization of the College’s P-card
Maintains electronic files, along with updating contracts within the Excel spreadsheet filing
Assists with TBR’s quarterly and yearly reports
Processes operational records, bookkeeping, and other business records
Maintains office supply inventory and orders supplies according to requests
Oversees, directs, or checks work or student workers, temporary employees, and/or lower-level clerical employees
May perform other duties as assigned
Minimum Qualifications
High school diploma or GED
Minimum of one (1) to two (2) years of administrative, technical, and clerical experience and data entry experience
A background check will be required for the successful candidate
Preferred Qualifications
Experience with Banner Finance, Jaggaer – eProcurement System, and Jaggaer Contract System, along with TN Board of Regents – Total Supplier Management System
Three (3) to five (5) years of administrative, technical, and clerical experience and data entry experience
Knowledge, Skills, and Abilities
Knowledge of computer systems and software for word processing, spreadsheets, and other similar processes
Knowledge of general office processes, such as answering telephones, greeting visitors, maintaining inventories, copying, sharing files, updating electronic files, etc.
Ability to maintain confidentiality of information in the office
Ability to check, proofread, and verify text, data, and statistics accurately
Ability to write and edit messages, memos, letters, summaries, and reports
Ability to communicate effectively
Ability to complete complex assignments successfully, analyze practical problems, recommend solutions, and implement authorized actions
Physical Demands / Working Conditions
Physical ability to work in an office environment, manipulate large volumes of forms and documents, lift and move materials up to 20 pounds in weight, operate computers and other electronic devices, and travel independently between campus locations
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
Resume
Cover letter
Unofficial Transcripts
A summary of our benefits can be found below:
https://www.southwest.tn.edu/hr/benefits-overview.php
Incomplete applications will not be considered.
The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.
The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, myhr@southwest.tn.edu, 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy .
Salary : $51,292 - $84,675