Family Engagement Manager

Southwest Oklahoma Community Action Group, Inc.

JOB DESCRIPTION FOR BIRTH TO FIVE SCHOOLS FAMILY ENGAGEMENT MANAGER

Status:  Non-Exempt from the Fair Labor Standards Act                                       

Schedule:  1,820 hours annually.

Pay Rate:  $26.07  hourly

Supervisory Relationships:  Directly supervised by the Birth to Five Schools Program Director.  Works cooperatively with all content area managers.  Position does not have supervisory duties. Organizes volunteers. Tracks work completed by Services Advocates. Supports parents in identifying strengths.

Purpose:  The purpose of the Family Engagement Manager is to organize and administer the parent component, the child abuse component, and monitoring meal service according to CACFP regulations.  

Principal Duties & Responsibilities:

1.           Designs and implements programs and activities to encourage parent participation in the early childhood education activities. Research training materials and assist in scheduling consultants for monthly parent meetings and socializations. Maintains parent and community communication, such as radio engagements, newsletters, information booths, as assigned. 

2.           Monitors Family Partnership Agreements and follow-ups including quarterly folder audits; children’s home visits; referral log; parent meeting minutes. Ensures fatherhood activities are presented in the schools. Prepares a monthly written report on activities to provide to Policy Council.

3.           Assists Policy Council as needed. Promotes program during recruitment, enrollment, and orientation.

4.           Utilizes ROMA principles to establish performance management goals for content area. Works closely with staff from the Central Office to ensure that ROMA tracking information is completed and turned in monthly by Service Advocates.

5.           Responsible for compiling component data on-line. A Performance Indicator Report is due annually as required by the Department of Health & Human Services, Head Start Bureau with this position providing accurate data in a manner that allows the data entered into the reporting system, corrected as needed, and submitted timely. This includes services provided to families and pregnant women.

6.           Implements the Child Abuse component and insures that employees are knowledgeable of Birth to Five Schools’ obligation as a mandatory reporter to report suspected child abuse. Plans annual staff training on abuse, neglect and reporting.

7.           Works with the School Supervisors and Services Advocates to follow-up on family needs. Recruits volunteers. Solicits donations to the program from the community. Assists in recruiting and taking participant applications. Assists in the Self-Assessments and Community Assessments.

8.           Uses CACFP guidance to assist kitchen staff and conduct mandatory training. Conducts required checks of each kitchen and meal service area at the start of the year and twice after.

9.           Assists with planning and implementing pre-service/in-service training in the areas of Parent Involvement, Community Partnerships, and Child Abuse.

10.         Assists in classrooms to meet child ratio. May also assist in the kitchens to ensure meal service.

11.         Participates in Mobile Management Team meetings. Travels to SOCAG schools in a sixty-mile radius on a regular basis.

12.         Reviews written plans and procedures on at least an annual basis. Makes suggestions for revisions based on the Head Start Performance Standards and presents them to the Program Director.

13.         Any other related duties as assigned.

Performance Expectations:

1.           Confidentiality is essential.

2.           Comply with program and licensing guidelines. Abide by SOCAG Personnel Policies and adheres to Head Start Program Performance Standards and the Head Start Act.

3.           Attend training as required. Must maintain any training or certification requirements. Training may require some evenings, weekend and/or overnight travel.

4.           Is expected to have flexibility in scheduling to assist in activities as needed. This may include evenings and weekends.

5.           Must be able to build rapport with a variety of families, co-workers, and consultants.

6.           Completes reports and enters data in a timely manner.

7.           Remain current on trends in child development as well as methods for training parents and staff. Provide a positive role model and is able to relate to the unique problems of low-income and minority families.

Working Conditions:

1.           Must be able to bend, kneel, stand, and sit on the level of the children being served. Must be able to lift up to 50 pounds. Cleaning includes the use of a bleach solution.

2.           Must be able to interact and relate to children and families in a positive manner. Must have flexibility to meet scheduling needs of families. Some evening time may be required for parent events.

3.           Must be able to prioritize and meet multiple deadlines to complete a large amount of reporting with a high degree of accuracy on time.

4.           Regular travel is necessary for school visits within a sixty-mile radius. Occasional travel, which may include overnights and weekends, is necessary to obtain required training applicable to the position.

Qualifications:

1.           Must have a Bachelor Degree in social work, human services, family services, counseling, or a related field.  Will seek a credential in social work, human services, family services or a related field within eighteen months.

2.           Current First Aid and CPR and Food Handlers are required.

3.           Requires transportation to meet job requirements including site visits and substituting for classroom.

4.           Oral, written, and computer communication skills are needed. Must be able to use a computer and software such as Microsoft Office, GoEngage electronic timekeeping software, and electronic communication software.

5.           Annual Tuberculin Screening is required or as directed by a medical professional. Initial Physical exam required and set up on the job.

6.           Negative pre-employment drug screen prior to employment with current photo identification. During employment, employees are subject to drug testing according to SOCAG Personnel Policies.

7.           Criminal background checks including fingerprinting are required and performed according to Oklahoma statutes and program regulations for childcare.

Salary : $26