Program Coordinator

The Program Coordinator plays a central role in supporting the execution of defense innovation programs and events while ensuring seamless day-to-day operations of the organization. This individual will coordinate with internal teams, external partners, and vendors to drive program delivery, manage logistics, and maintain a professional, mission-driven environment. The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities and engage professionally with a wide range of stakeholders.

Specific responsibilities include:

Event & Program Coordination

· Coordinate planning and execution of programs, workshops, and events aligned to DoD and industry engagement

· Assist with event preparation, setup, and post-event follow-up

· Manage program timelines, logistics, and deliverables to ensure successful execution

· Serve as a coordination point across internal team members, vendors, and external partners

· Support development and maintenance of program documentation and reporting

Front Desk & Reception

· Serve as the first point of contact for visitors, partners, and clients, ensuring a professional and welcoming experience

· Manage inbound communications (email, phone, general inquiries) and route appropriately

· Support coordination of meetings, including scheduling, logistics, and preparation of materials

· Maintain a polished, mission-aligned office environment for internal and external engagement

Operational & Security Support

· Support day-to-day office operations to ensure efficiency and organization

· Manage inventory, supplies, and vendor coordination

· Serve as liaison with building management and service providers

· Support implementation of office access control procedures and basic security protocols

· Coordinate visitor access, badging, and check-in processes

· Maintain confidentiality and ensure adherence to company and client security requirements

· Assist with documentation and compliance processes as needed

Qualifications

· An associates degree in business, finance, or a similar field

· Experience coordinating events, programs, or multi-stakeholder activities preferred

· Strong organizational and project coordination skills

· Excellent communication skills, with the ability to engage professionally with external partners

· 2 years of experience working in a professional office, startup, or client-facing environment preferred

· Proven ability to manage multiple priorities in a fast-paced environment

· Comfortable handling security procedures and confidential information

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000