What are the responsibilities and job description for the Bilingual Administrative Assistant - Birth to Five Center of Excellence position at Southwest Human Development?
A positive future for every child!
Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children.
Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference.
Why choose us?
We are seeking a bilingual (English/Spanish) Administrative Assistant for our Health and Developmental Services Department - Birth to Five Center of Excellence. This position is responsible for diverse administrative duties, including answering phones, providing customer service, responding to and following up on insurance billing questions, screening appropriateness of referrals, completing referral forms, checking in clients, and working with the other Administrative Assistants to accomplish administrative duties within the program. Other duties may include interpretation and translation, filing, database entry, copying, faxing, maintaining files, and other duties as assigned.
This position is located at the agency’s main office and is offered full-time with an excellent benefits package. Hours are 9:00am - 6:00pm, Monday - Friday. Southwest Human Development is an equal-opportunity employer. A primary responsibility of this position is to be the first point of contact for families with young children who are seeking services and to work with pediatrician offices and other community professionals referring for services.
What It Takes:
Learn more!
Our core values reflect our commitment to children, families, caregivers, and the communities we serve. They guide how we work, how we support one another, and how we grow as a team. Learn more about our values and benefits here.
Experience
Required
Required
Required
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children.
Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference.
Why choose us?
- You will be rewarded with benefits, including day one zero contribution health plan options, wellness programming, and generous paid time off.
- You will benefit from high-quality paid training to promote professional growth and development.
- You will enjoy a supportive and collaborative work environment.
We are seeking a bilingual (English/Spanish) Administrative Assistant for our Health and Developmental Services Department - Birth to Five Center of Excellence. This position is responsible for diverse administrative duties, including answering phones, providing customer service, responding to and following up on insurance billing questions, screening appropriateness of referrals, completing referral forms, checking in clients, and working with the other Administrative Assistants to accomplish administrative duties within the program. Other duties may include interpretation and translation, filing, database entry, copying, faxing, maintaining files, and other duties as assigned.
This position is located at the agency’s main office and is offered full-time with an excellent benefits package. Hours are 9:00am - 6:00pm, Monday - Friday. Southwest Human Development is an equal-opportunity employer. A primary responsibility of this position is to be the first point of contact for families with young children who are seeking services and to work with pediatrician offices and other community professionals referring for services.
What It Takes:
- HS/GED required
- Previous experience as a receptionist and/or administrative assistant is preferred.
- Familiarity with pediatric outpatient clinic settings and insurance billing processes is a plus.
- Strong ability to prioritize tasks, work efficiently in a fast-paced environment, meet deadlines, and collaborate effectively as part of a team.
- Proficiency in Microsoft Office Suite and experience using database systems are required.
- A willingness to learn Electronic Medical Record (EMR) software is essential.
- Bilingual English/Spanish required.
- Valid Arizona Fingerprint Clearance Card preferred OR must qualify for a valid Arizona Level One Fingerprint Clearance Card.
Learn more!
Our core values reflect our commitment to children, families, caregivers, and the communities we serve. They guide how we work, how we support one another, and how we grow as a team. Learn more about our values and benefits here.
Experience
Required
- Proficiency in Microsoft Office Suite and experience using database systems.
- Familiarity with pediatric outpatient clinic settings and insurance billing processes.
- 1 year(s): Experience as a receptionist and/or administrative assistant
Required
- High School or better in General Education or related field
- General Education Development or better in General Education or related field
Required
- CPR and First Aid Cert
- DES Criminal Affidavit
- Fingerprint Card Level 1
- FPC DPS Verification
- Auto Ins Certificate
- Driver License
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.