Plant Administrator

POSITION DESCRIPTION

THE COMPANY

Onward Energy is an independent power platform that owns and operates over 7 GW of utility-scale wind, solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Corporate Offices in Denver, New York and Charlotte, we are where renewable meets reliable. See www.onwardenergy.com for more information.

The Brandywine Power Facility (Brandywine) is a 230-megawatt natural gas-fired combined-cycle facility located in Prince George’s County, MD. The project operates in the PJM power market as a merchant facility. Brandywine became commercially operational in October 1996. Brandywine has two GE 7EA DLN1 gas turbines with Nooter Eriksen HRSGs and a single GE steam turbine.

THE CHALLENGE

Manage the day-to-day administration functions of the plant location. The position requires a high level of customer service, problem solving, and the ability to professionally handle multiple priorities in a fast-paced, dynamic environment.

THE RESPONSIBILITIES

• Work effectively with Plant Manager and management staff in support of day to day duties, projects and key initiatives.
• Process invoices/purchase orders for transfer to accounts payable, including data entry as necessary. Receive management approval (Req.), process purchase order, confirm received parts/inventory, post invoice, process payment (onsite Accounts Payable), update vendor file.
• Knowledge of accounting processes and understanding of the general ledger coding and accounts. Retrieve General Ledger Reports and update the Budget Variance Report for management to review.
• Assist in the development and administration of the operating budget.
• Develop customized reporting and tracking of various projects, compliance and business initiatives including compiling regular and special reports.
• Record and maintain accurate compliance and contract data. (DEP/EPA/NERC compliance; paper and electronic filing system).
• Maintain an organized and accurate filing system for vendor data, plant information, facility permits, compliance records and employees including maintaining and controlling confidential files and information. (File/manage Employee Safety training records/OSHA recordables).
• Proficiently utilize SharePoint On Premise and SharePoint Online to manage files, workflows, and communications.
• Oversee the document retention policy and practices ensuring compliance.
• Be proficient in Workday and manage the purchasing and invoice processes within.
• Support and participate as a buyer for the assigned facility and focus on strategic sourcing or category spend, as designated by the Plant Manager.
• Receive items at the facility, create labels for each item, label each item, and place the item in the appropriate location per Maximo.
• Perform monthly inventory audits and report findings to accounting.
• Manage corporate credit card: confirm spending, process vouchers, post into accounting system; print monthly reconciliation report, process monthly payments.
• Coordinate and schedule meetings and conferences.
• Coordinate scheduling and calendar reviews for contract maintenance, projects, and compliance tasks.
• Order and maintain all office and general facility supplies/equipment.
• Assist with daily will call and delivery activities as required to support facility and operations.
• Receive and screen visitors and manage the visitor logging process.
• Actively participate in Human Resource tasks and support the corporate HR department.
• May be required to support job responsibilities as needed outside of scheduled work hours.
• Occasional travel may be required
• Other duties as assigned.

THE PROFILE TO SUCCEED

• High School degree or equivalent is required. Associate Degree preferred. Experience may substitute for degree.
• At least 1-3 years of substantive relevant experience preferred.
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook, knowledge of Visio and SharePoint a plus.
• Exceptional verbal and written communication skills.
• Functional experience Maximo CMMS system is preferred, although not required.
• Keen multi-tasking capabilities, flexibility, and organizational skills; attention to detail.
• Strong customer (internal and external) centric focus.
• Strong, creative problem solving and analytical skills.
• Willingness to pitch-in where needed, and ability to learn on-the-fly.
• Maintain the highest standards of conduct and integrity in all dealings with or on behalf of Onward Energy at all levels inside and outside the organization.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Ability to remain current with department technologies, techniques, and services relevant to area of responsibility, and to make recommendations for work process improvements, procedures, and practices.
• Ability to work well both independently and as part of a cross-functional team.
• Ability to exercise good judgment and make sound decisions.
• Ability to prioritize, handle multiple tasks and projects concurrently.
• Valid U.S. Driver license with acceptable MVR history, if applicable.

THE PHYSICAL REQUIREMENTS

Must be able to accomplish physical requirements with or without reasonable accommodation.

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand and walk. Vision abilities required by the job include close vision and distance vision. In addition, the associate is frequently required to sit, finger, talk, hear, and perform repetitive motions of the wrists, hands, and/or fingers.
• The associate is occasionally required to sit, climb or balance, and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

THE TEAM

The Onward Energy team is comprised of industry professionals who embrace collaboration, dedication, and challenging work while also being down to earth.

THE WORK ENVIRONMENT

The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer, phone, and scanner/photocopier.

THE TOTAL REWARDS

Onward Energy total rewards philosophy is motivated by a key tenet of People First and offers employees a comprehensive total rewards package which includes market competitive compensation, health, life insurance, and retirement savings benefits.

If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com.

EEO STATEMENT:

Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.