Administrative Assistant/Project Assistant Mgr

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant/Project Manager to join our team. This role is vital in ensuring smooth office operations while leading and coordinating various projects with efficiency and professionalism. The ideal candidate will possess strong multitasking skills, excellent communication abilities, and a proactive attitude to support our organizational goals. You will be the backbone of daily administrative functions and a key player in managing projects from inception to completion, fostering a productive and positive work environment.

Duties

• Provide comprehensive administrative support including data entry, filing, proofreading, and managing confidential information with discretion.
• Oversee front desk operations, greeting visitors, handling multi-line phone systems, and directing calls with professionalism and courtesy.
• Manage calendar and scheduling for team members and clients to ensure optimal time management.
• Utilize software such as Microsoft Office (Word, Excel, PowerPoint) and Sage Inacct for bookkeeping, work orders, purchasing, and quoting.
• Assist in office management tasks such as supply ordering, maintaining office organization, and ensuring a clean, efficient workspace.
• Support client communication through phone calls, emails, and in-person interactions; provide excellent customer service and support.
• Coordinate project activities by tracking deadlines, preparing reports, and communicating progress to stakeholders; handle multiple projects simultaneously with attention to detail.

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and computer literacy across various platforms.
• Experience with QuickBooks or similar accounting software for bookkeeping and financial management.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills—both verbal and written—with strong phone etiquette and customer service orientation.
• Bilingual abilities are highly desirable to facilitate diverse client interactions.
• Proven office management experience with knowledge of clerical procedures such as filing, data entry, proofreading, and calendar management.
• Ability to handle confidential information responsibly while maintaining professionalism at all times.
• Familiarity with multi-line phone systems, front desk operations, and general office equipment.
• Strong time management skills with the ability to meet deadlines consistently while managing multiple priorities.
• Personal assistant experience or previous administrative experience is preferred to support executive functions effectively.

Join us to be part of a vibrant team where your organizational talents and project management skills will drive success! We value energetic professionals committed to excellence who thrive in collaborative environments—help us make a difference every day!

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $24