Coordinator to the Dean - College of Professional Programs

Summary/Objective:

To provide assist the Dean of the College of Professional Programs, efficiently operate the Dean’s office, and be responsible for several academic services needed to support the College.

Essential Job Duties:

· Work efficiently and effectively utilizing time with minimal supervision.

· Strong attention to detail with the ability to prioritize various responsibilities.

· Effectively communicate and work with the dean, division heads, faculty, and staff within the College as well as across the University.

· Maintain timeliness and thoroughness in completion of work.

· Manage confidential material in a responsible and discrete manner.

· Maintain a strong working relationship with the faculty and staff of the College.

· Oversee the creation of the academic course schedule for the College including room assignments for each course across multiple buildings

· Support the dean with various responsibilities such as faculty load forms, pay authorizations, monitoring budget activity, adjunct and faculty overload pay, faculty letters of reappointment faculty, etc.

· Manage the office operations such as maintaining appropriate inventory of office supplies as well as securing and filing relevant personnel information for all full time and part-time employee in the College.

· Monitor and report faculty’s engagement in activities such as the reporting of mid-term and final grades, student engagement in class, and the adoption of course materials.

· Assist with hiring and onboarding personnel within the College.

· Display tact and courtesy in all forms of communication with employees, students and guests.

· Set an example of a Christian lifestyle for students and employees across campus.

· Maintain secure office environment.

· Schedule and prepare materials for College and Leadership meetings.

· Input and update data on the University’s Colleague system.

· Coordinates the college calendar, working with groups across the University to maintain accuracy.

· Assist with graduation rehearsal and ceremonies.

· Coordinate college activities and special events in conjunction with the administrative team.

· Maintain a helpful and positive attitude by having a willingness to take on new and different responsibilities not specifically outlined in the job description.

· Commitment and adherence to Southwest Baptist University’s Principles and Expectations.

Supervisory Responsibility:

· None

Education and Experience:

Required:

· High School Diploma or GED Equivalent.

· A minimum of 1-year previous experience in related field.

· Knowledge in the use of Microsoft Windows and Office including Word, Excel, and Access.

· Proficient typist.

Equipment:

· Must be able to operate standard office equipment such as personal computer, photocopier, etc.

Working Conditions:

· Must be able to work in typical office environment with some noise and frequent interruptions.

Physical Requirements:

· Frequently move about the office to access file cabinets, office machinery, navigate to classrooms, etc.

· Frequently communicate with faculty and staff in verbal and written formats.

· Constantly operate a computer and other office equipment.

· Must be able to remain in a stationary position up to 50% of the time.

· Must be able to exert up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects.