What are the responsibilities and job description for the Scanning Clerk position at Southwest Auto Collection?
Job Overview
We are seeking a detail-oriented and organized Scanning Clerk to join our administrative team. The ideal candidate will be responsible for accurately digitizing and managing physical documents, ensuring seamless data entry, and maintaining organized records within our digital systems. This role requires strong computer skills, familiarity with databases and ERP systems, and excellent organizational abilities to support efficient office operations.
Duties
- Scan, upload, and organize physical documents into digital formats using high-quality scanners.
- Enter data accurately into databases, Dealertrack system, and Microsoft Excel spreadsheets.
- Manage order entry and maintain precise records of scanned documents.
- File physical documents systematically for easy retrieval and compliance purposes.
- Assist with clerical tasks such as filing, organizing paperwork, and maintaining office supplies.
- Support administrative functions by performing basic math calculations and data verification.
- Ensure all scanned documents are correctly labeled, stored, and backed up for security.
Qualifications
- Proven experience with data entry, clerical work, or office administration preferred.
- Strong computer skills with proficiency in Microsoft Excel, Office applications, and familiarity with databases and ERP systems.
- Excellent organizational skills with attention to detail to ensure accurate data management.
- Ability to type quickly and accurately; experience with transcription is a plus.
- Basic math skills for verifying numerical data.
- Prior experience in filing, data collection, or administrative roles is advantageous.
- Demonstrated ability to work independently with minimal supervision while maintaining high accuracy standards.
- Strong organizational skills to manage multiple tasks efficiently in a fast-paced environment. This position offers an opportunity to contribute to efficient office operations through meticulous document management and data handling expertise.
Pay: $12.00 - $14.00 per hour
Expected hours: 20.0 – 40.0 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $12 - $14