What are the responsibilities and job description for the Institutional Director of GME position at Southwell, Inc.?
DEPARTMENT: GME Graduate Medical Education
F ACILITY: Tift Regional Medical Center
WORK TYPE: Full Time
S HIFT: Daytime
SUMMARY:
The Institutional Director of GME is responsible for the direction and leadership of operational, financial, programmatic, compliance, and personnel activities for Graduate Medical Education (GME). Responsibilities include establishing, meeting, and continuously monitoring the goals and objectives while maintaining alignment with the strategic goals and objectives for Southwell. While the range of duties and responsibilities is broad and varied, the position’s major responsibility is directing the day-to-day operations and financial and human resource management. The Director works closely with various stakeholders, coordinating the activities of GME across Southwell and affiliate institutions. Reporting to the Designated Institutional Official (DIO) for GME, the Director provides oversight and advisement for all Graduate Medical Education (GME) programs and serves as a content expert for ensuring compliance with Southwell & Tift Regional Health System, Inc., Southwell policies, regulatory/accreditation requirements, and State and Federal laws.
RESPONSIBILITIES:
- Keeps abreast of all pertinent federal, state and facility regulations, laws and policies as they presently exist and as they change or are modified.
- Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs.
- Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
- Offers suggestions on ways to improve operations of department and reduce costs.
- Attends all mandatory education programs.
- Improves self-knowledge through voluntarily attending continuing education/certification classes.
- Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
- Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
- Volunteers/participates on hospital committees, functions, and department projects.
- Manages resources effectively.
- Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
- Makes good use of time so as to not create needless overtime.
- Articulates to staff the budget and the context within the organizational financials.
- Contribute to the success of the Southwell by providing leadership, direction and coordination of operations, finances and human resources for area of responsibility.
- Manage and direct all activities within area of responsibility.
- Continually assesses all services, identifies problems, utilizes data to analyze and propose innovative approaches for solutions.
- Maintain records related to operations and services that are complete, accurate, available, and in compliance with all legal, regulatory, and policy requirements.
- Engages staff and other stakeholders in continuous improvement of systems and processes; manages resources for staff participation in improvement work activities.
- Ensures effective facilitation of improvement teams and development of leadership skills to ensure overall effectiveness of the meetings.
- Organizes and prioritizes time and resources to manage efficiency. Appropriately delegates.
- Remains current of new trends and best practices and incorporates into Graduate Medical Education and Medical Staff Administration practices and programs.
- Articulates and enforces standards for quality/safe patient care.
- Develops and implements innovative systems and processes that improve staff and patient quality and safety.
- Demonstrates achievable and measurable results and develop action plans for improvement.
- Initiates, monitors and enforces regulatory requirements.
- Holds self and others accountable to policy, standards and commitments and provides timely follow through on questions and concerns.
- Ensures development of Graduate Medical Education initiatives to improve patient satisfaction and family centered care.
- Incorporates the use of evidence-based practice and appreciative enquiry into program development and improvement activities.
- Effectively facilitates meetings at Graduate Medical Education and organizational level.
- Actively listens to staff ideas and concerns, assesses others communication styles and adapts to them.
- Creates bi-directional systems that effectively communicate information and data, utilizing multiple methods.
- Articulates and presents data, information and ideas in a clear and concise manner.
- Communicates opinions and ideas in a non-threatening and nonjudgmental manner to staff, peers and others.
- Communicates with physicians, academic department leaders, and senior administrators to maintain coordination with other Southwell/TRHS programs.
- Demonstrates empathy and concern while ensuring Graduate Medical Education goals are met.
- Manages complex interdepartmental and interdisciplinary relationships to assure collaboration and effective/efficient operations within Graduate Medical Education.
- Creates an environment that encourages diverse opinions, recognizes differences and incorporates into process and services.
- Exhibits awareness of personal attitudes and beliefs, recognizing its effect on response to others.
- Creates a culture and systems for recognizing and rewarding staff.
- Creates and maintains a satisfying workplace that fosters professional growth and job satisfaction for all members of the healthcare team.
- Interviews to select top talent, matching Graduate Medical Education needs with appropriate skill sets.
- Develops and implements recruitment and retention strategies that support a culture of leadership.
- Identifies and addresses own professional growth needs.
- Assesses manager and staff development needs, identifies goals and provides resources.
- Identifies lack of competency in performance and establishes a plan which includes goals, interventions and measures.
- Maintains membership in professional organization(s) to develop knowledge and resources through networking, continuing education, and participation in national, regional, and/or local activities.
- Ensures integration of ethical standards and core values into everyday work activities.
- Provides opportunities to aspiring clinicians and leaders to develop skills to meet career goals.
- Contributes to a learning environment by providing educational and research experiences to students, residents, fellows, and faculty.
- Leads and/or serves on a variety of appropriate internal and external committees to represent Graduate Medical Education.
- Serves as a representative of Graduate Medical Education to Southwell/TRHS to facilitate the shared interests and relationship between the parties.
- Serves as a liaison and representative of the Southwell Graduate Medical Education in its relationships with affiliated Schools of Medicine and Public Health.
- Assists in providing an experience and environment of patient and family-centered care.
- Interprets impact of broad scope organizational change for staff and develops change strategies for successful implementation.
- Incorporates Southwell’s vision, missions and values in goals and programs within Graduate Medical Education.
- Develops and manages operational initiatives with measurable outcomes.
- Formulates objectives, goals and strategies collaboratively with other stakeholders.
- Prepares and delivers reports to operational leadership outlining progress toward meeting annual goals and objectives, to include performance related to finance, clinical activity, quality, safety, marketing, and human resources.
- Actively seeks opportunities to improve financial outcomes, engaging staff in the process.
- Establishes annual financial goals and actively uses benchmarking to high performing systems in similar area of expertise to set annual targets.
- Monitors and analyzes financial data and utilizes for decisions regarding FTE’s, staffing and operational budget.
- Establishes an annual operating and capital budget, demonstrating fiscal responsibility through meeting budget targets.
- Creates business plan(s), justifying variances and analyzing cost benefit of programs.
- Directs and provides guidance to managers to effectively allocate resources based on work volume, space availability, budget constraints, and program priorities, goals and objectives.
EDUCATION:
- Master's Degree in Related Field or Education equivalent experience: Five to seven years of relevant and progressive experience in working with Graduate Medical Education residents and daily operations
Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.
Salary : $70,640 - $131,861