What are the responsibilities and job description for the Accounts Payable Clerk position at Southwell, Inc.?
DEPARTMENT: ACCOUNTING
F ACILITY: Medical Office Building
WORK TYPE: Full Time
S HIFT: Daytime
SUMMARY:
The Accounts Payable Clerk performs all aspects of Accounts Payable operations with moderate levels of complexity. They deliver exemplary levels of service to all customer types while consistently ensuring internal and external financial controls and standards are met.
RESPONSIBILITIES:
* Processes various types of accounts payable transactions including data entry of vendor invoices, employee expense reports and standard check requests.
- Responds to vendor and department inquiries.
- Provides monthly general ledger account closing accruals .
- Generates and monitors accounts payable aging reports.
- Generates weekly check payment schedule.
- Provides information to assigned staff for vendor master file maintenance.
- Diligently follows up on approval of invoices to ensure prompt, timely payments to vendors; escalate issues as appropriate.
- Resolves outstanding aging balances for vendors, using knowledge of business systems and their relationship to Accounts Payable.
- Participates in the month end and year end close process.
- Maintain Accounts Payable records/files to ensure accurate record keeping, security and confidentiality of files.
- Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. (“TRHS”) policies as they presently exist and as they change or are modified.
- Understands and adheres to: TRHS’ compliance standards as they appear in TRHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
- Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
- Offers suggestions on ways to improve operations of department and reduce costs.
- Attends all mandatory education programs.
- Improves self-knowledge through voluntarily attending continuing education/certification classes.
- Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
- Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
- Volunteers/participates on hospital committees, functions, and department projects.
- Manages resources effectively.
- Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
- Makes good use of time so as to not create needless overtime.
EDUCATION:
* High School Diploma or Equivalent
CREDENTIALS:
OTHER INFORMATION:
Associate's or bachelor's degree strongly preferred. Two (2) years experience in high volume accounts payable is required.
Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.