Secretary II - 178 Days - Southside

ELKO COUNTY SCHOOL DISTRICT

HUMAN RESOURCES DEPARTMENT

Position: Secretary II

Classification: Classified/Support/Unlicensed

Terms of Employment: Full Time – 178 Days

FLSA STATUS: NON-EXEMPT

This is a classified position assigned to the classified salary schedule.

POSITION SUMMARY:

Under general direction, performs a variety of complex secretarial and general accounting duties requiring substantial independent judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.

1. Plans, organizes, and sets priorities on work and works independently.
2. Interprets, explains, and applies written and oral instructions, procedures, and regulations.
3. Obtains and relays information from visitors on their needs and when necessary refers to appropriate administrative staff.
4. Prepares board items, travel arrangements and travel reimbursements.
5. Maintains calendar and schedules appointments, meetings, and conferences.
6. Composes, prepares and edits confidential correspondence and complex reports.
7. Assists in the preparation of the department budget and in the preparation of special program budgets.
8. Coordinates work of several others in terms of needs of particular tasks.
9. Conforms to safety standards as prescribed
10. Performs other tasks related to the position as assigned.

DISTINGUISHING CHARACTERISTICS:

Involves complex secretarial duties pertaining to a highly specialized activity or large operating department.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of secretarial practices, office machines, and record-keeping/accounting.
2. Knowledge of school district operations in relation to division/department operations.
3. Ability to promote public relations and to deal tactfully and diplomatically with people.
4. Ability to plan, organize, and set priorities on work and to work independently.
5. Ability to interpret, explain, and apply written and oral instructions, procedures and regulations.
6. Ability to keep information confidential and maintain an ethical attitude.
7. Ability to do editorial checking for spelling, punctuation, and grammar.
8. Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change.
9. Ability to handle letters and reports for conformance with given principles of style.
10. Ability to concentrate on accuracy of details.
11. Ability to prepare complex reports on own initiative or as directed.
12. Ability to work flexible hours or shifts.
13. Ability to recognize and report hazards and apply safe work methods.
14. Judgment as to when to act independently and when to refer situations to supervisor.

POSITION REQUIREMENTS:

            Education, Training, and Experience:

• High school graduation or other equivalent (i.e., GED, college, technical, trade school transcript, foreign equivalency, etc).
• Three (3) years of secretarial/clerical
• Verified keyboarding/ typing score of 45 words per minute

Preferred Qualifications:

• Verified dictation score of 80 words per minute.
• Possess physical and mental stamina commensurate with the responsibilities of the position.
• Possess personal characteristics, including but not limited to poise, perspective, integrity, flexibility, and personal appearance necessary for success in the Elko County School District.

DOCUMENT(S) REQUIRED AT TIME OF APPLICATION:

1. High school graduation or other equivalent (i.e., GED, college, technical, or trade school transcript, foreign equivalency, );
2. Verified keyboarding/typing score of 45 words per minute.
3. Specific documented evidence of training and experience to satisfy qualifications.

EXAMPLES OF ASSIGNED WORK AREAS:

Elko County School District facilities – schools and department offices.

WORK ENVIRONMENT:

Strength: Sedentary/Light - Exert force of 10-25 lbs. frequently, up to 10 lbs. constantly or a negligible amount of force frequently to lift, carry, push, pull or move objects.

Physical Demands: Frequent reaching, handling, repetitive fine motor activities, talking and hearing.

Vision: Frequent near acuity and occasional far acuity. Mobility to work in a typical office setting and use standard office equipment. Vision to read printed materials, VDT screens or other monitoring devices. Hearing and speech to communicate in person or over the telephone.

Environmental Conditions: Climate controlled office setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods.

Hazards: Furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment).

EXAMPLES OF EQUIPMENT/SUPPLIES USED TO PERFORM TASKS:

Various      computers,      printers,      typewriters,       telephones,      calculators,       copy     machines,      fax     machines,      filing cabinets/equipment, etc.

EQUAL EMPLOYMENT OPPORTUNITY – AFFIRMATIVE ACTION

The Elko County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, or disability and shall extend to working conditions, training, promotion, and terms and conditions of employment.

Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in the Human Resource Department. Notification may be made in person, in writing, or by calling: (775) 738-5196.