Collateral Administration Specialist I

Position Title:

Collateral Administration Specialist I

FSLA Status:

Non-Exempt

Reports to:

Loan Services Supervisor

Location:

Whitehouse, TX

Benefits:

• Medical, Prescription Drugs, Dental, and Vision Insurance
• Insurance Eligibility for Team Members and Dependents Starting on the First Day of Employment
• 401(k) with a Match
• Basic, Voluntary, and Dependent Life Insurance
• Paid Time Off
• Paid Bank Holidays
• Workplace Wellness Programs
• Employee Assistance Programs
• Tuition Reimbursement
  
  

Job Summary: The Collateral Administration Specialist I is responsible for tasks involved in the management, tracking, and safekeeping of collateral documents for commercial, consumer and mortgage loans. Performs all duties related to the storage and retrieval of loan documents on document imaging equipment.

Essential Functions:

• Auditing new loan packages after closing to ensure all required documents are present and that collateral & financial tracking is set up correctly in the bank’s systems.
• Receives and reviews documents that come in after initial closing, such as recorded deeds of trust, filed UCCs, titles, etc. Ensures that these items meet all requirements to clear exceptions in the tracking system. Receives and reviews insurance policies including flood insurance to ensure adequate coverage and updates expiration dates in the tracking system.
• Receives and reviews financial information and updates tracking dates in the system accordingly.
• Accurately scans loan packages to the bank’s digital imaging system.
• Build files and maintains them for easy retrieval.
• Process paid loans including the release of all types of collateral.
• Maintains confidentiality of all sensitive Bank information.
• Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank’s mission, CORE Values, and Blue Book culture guide.
• Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees.
• Participates in proactive team efforts to achieve departmental and company goals.
• Understands and agrees to abide by the policies and procedures established at Southside Bank.
• Responsible for complying with audit policies and procedures as they pertain to this position.
• Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank’s Information Security Program.
• Must comply with all applicable laws and regulations.
  
  

Additional Functions:

• Performs routine duties with minimal supervision using standard practices or procedures in order to proceed alone at routine work; occasional work progress checked; work reviewed upon completion.
• Complies with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Performs additional duties, as assigned or directed.
  
  

Required Education/Experience:

• High School diploma or general education degree (GED
• 2 years’ experience in collateral administration or loan operations
• Working knowledge of nCino or Synergy is a plus.
  
  

Necessary Skills:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one, and small group situations to other employees of the organization.
• Ability to add, subtract and multiply using whole numbers and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Basic personal computer skills include electronic mail, word processing, spreadsheet, graphics, etc.
• Handle multiple tasks simultaneously.
  
  

Physical Activity/Dexterity:

• Manual dexterity is sufficient to reach/handle items and work with fingers. Works with fingers and perceives attributes of objects and materials.
  
  

Physical Environment Demands:

• Must be able to remain in a stationary position 90% of the time.
• The person in this position needs to occasionally move about inside the office to visit other offices, conference rooms, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and telephone.
• Constantly positions self to operate on a computer.
• The person in this position frequently communicates with other people throughout each day. Must be able to exchange accurate information when conversing.
  
  

Working Conditions/Environment:

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Moderate noise (e.g. business office with computers and printers, light traffic).
  
  

Work Schedule/Hours:

• Monday through Friday; 8:00am – 5:00pm.
• Available for overtime, as needed.
  
  

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)