Accounts Receivable Specialist (Entry-Level)

Accounts Receivable Specialist (Entry-Level)

Location: Canonsburg, PA
Job Type: Full-Time
Reports To: Controller

About Us

We are a growing infrastructure and construction services company supporting utility, traffic control, and roadway projects throughout the region. With a commitment to safety, operational excellence, and customer service, we are seeking an entry-level Accounts Receivable Specialist to join our accounting team and help support our continued growth.

This position is ideal for a recent graduate or an individual looking to start a career in accounting and finance.

Position Summary

The Accounts Receivable Specialist will support the billing and collections process by preparing customer invoices, processing payments, maintaining customer accounts, and assisting with various accounting functions. The successful candidate will be detail-oriented, organized, and eager to learn accounting principles in a fast-paced environment.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Review supporting documentation to ensure billing accuracy.
• Apply customer payments to accounts and reconcile payment discrepancies.
• Monitor customer account balances and assist with collections activities.
• Communicate professionally with customers regarding invoices, payment status, and account inquiries.
• Maintain customer records and billing information.
• Assist with monthly account reconciliations.
• Support month-end closing activities.
• Work closely with operations and project management teams to resolve billing issues.
• Prepare reports and schedules as requested by management.
• Assist with other accounting and administrative duties as assigned.

QualificationsRequired

• High school diploma or equivalent.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field.
• Internship, coursework, or prior office experience in accounting, finance, or administration.
• Experience with accounting software such as QuickBooks, NetSuite, or similar ERP systems.

Skills & Competencies

• Attention to detail
• Data entry accuracy
• Customer service mindset
• Problem-solving ability
• Professional communication
• Time management
• Confidentiality and integrity
• Willingness to learn and grow

Compensation & Benefits

Expected Salary Range: $37,000 – $41,000 annually, based on experience and qualifications.

Benefits May Include:

• Medical, dental, and vision insurance
• 401(k)
• Paid vacation and holidays
• Life and disability insurance available
• Professional development opportunities
• Career advancement within the accounting and finance organization

Career Growth Opportunity

This position offers a clear career path into roles such as:

• Senior Accounts Receivable Specialist
• Staff Accountant
• Accounting Analyst
• Accounting Manager

We are committed to developing talent and providing opportunities for long-term professional growth.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $37,000 - $41,000