What are the responsibilities and job description for the Accounts Payable Specialist position at SouthPoint Financial Credit Union?
SOUTHPOINT FINANCIAL CREDIT UNION
Job Description
TITLE: Accounts Payable Specialist
REPORTS TO: Accounting and Support Services Manager
JOB TYPE: Full-time
CLASSIFICATION: Non-Exempt
DEPARTMENT: Finance
LOCATION: Sleepy Eye Administrative Building
DATE: October 2026
GENERAL SUMMARY
Serves as the Accounts Payable Specialist within the Credit Union’s administrative team. The primary responsibility of this role is to deliver excellent service by demonstrating the principles of SouthPoint Financial Credit Union and upholding its vision of “Empowering People to Enhance Lives.” This position also supports and embodies SouthPoint’s core values:
- Our Purpose is our Passion.
- We Champion Fearless Grit.
- It’s not about me, it’s about we.
The Accounts Payable Specialist manages the credit union’s digital invoice approval and payment workflows in accordance with GAAP. Additional key responsibilities include processing fixed assets and prepaid expenses within the accounting system, preparing general ledger (GL) account reconciliations, managing corporate credit card payments, maintaining electronic records, and recording transactions to the general ledger. The A/P Specialist also partners closely with department managers to promote efficient, technology-enabled accounts payable processes and ensure adherence to internal guidelines.
ESSENTIAL FUNCTIONS
- Manage the accounts payable function using accounting software, digital workflow tools, and related systems. Prepare, process, and maintain all accounts payable activity, ensuring invoices and expense reports are electronically coded to the correct GL account, branch, and department. Research and resolve discrepancies.
- Prepare accounts payable check and ACH payments upon receipt of proper authorization.
- Ensure invoices are processed and paid accurately and on time, in accordance with departmental procedures and digital approval workflows.
- Review employee expense reports in the accounting system to confirm proper electronic approval and compliance with policy.
- Process corporate Visa statements and payments for employee cardholders.
- Prepare and enter daily and monthly general ledger transactions for a variety of business activities.
- Manage and reconcile accounts receivable, including CUSO billings.
- Analyze and reconcile assigned general ledger accounts.
- Balance and reconcile ATM and ITM cash and settlement general ledger accounts daily.
- Research and resolve out-of-balance conditions, network settlement differences, and member adjustments, working with branch staff and card services as needed.
- Generate reports and statements as requested by management.
- Research and resolve open items, cash imbalances, and variances.
- Post general ledger entries, proof totals within the general ledger system, and maintain organized electronic journal records.
- Maintain a working knowledge of accounting platforms, Microsoft applications, and other digital tools relevant to the role.
- Evaluate workflow processes and recommend or implement process improvements, digital efficiencies, and automation opportunities.
- Coordinate with vendors on payment processes and maintain accurate, up-to-date vendor records.
- Process year-end vendor 1099 forms.
- Set up and maintain employee access permissions for accounting software and related digital finance systems.
- Serve as backup to the Staff Accountant in setting up prepaid and fixed asset items within the depreciation system, maintaining accurate digital records.
- Assist the Finance/Accounting department with the annual budgeting process.
ADDITIONAL FUNCTIONS
- Attend meetings, conferences, seminars, and training courses as required.
- Assist with Credit Union examinations, audits, and regulatory filings as needed.
- Provide backup for other accounting and payment system duties as needed.
- Comply with all Bank Secrecy Act (BSA) responsibilities applicable to this role.
SKILLS AND COMPETENCIES
- Professional, well-developed interpersonal skills to effectively serve employees, vendors, and members while representing the Credit Union in a positive manner.
- Highly organized, self-motivated, and self-directed, with the ability to set and work toward professional and personal goals.
- Strong analytical and decision-making skills, exceptional attention to detail and accuracy, and the ability to work effectively within digital systems and data-driven processes.
- Flexible and adaptable to changing job requirements, technology updates, and evolving digital processes.
- Able to work under pressure and manage multiple tasks concurrently with a high degree of accuracy while maintaining a positive attitude in challenging circumstances.
- A mature, adaptable team player who maintains confidentiality and is willing to learn and adopt new digital tools and systems.
JOB SPECIFICATIONS
- Requires a high school diploma or equivalent.
- Requires at least two years of progressive accounting-related work experience, preferably in a financial institution, and a two-year associate’s degree in accounting or in a related field; or an equivalent combination of education and experience.
- Requires intermediate math skills, including calculations and concepts involving decimals, fractions, and percentages.
- Requires intermediate proficiency in Microsoft Excel, Word, and other standard digital office tools.
- Requires intermediate proficiency with automated systems, accounting platforms, and digital workflow applications.
- Requires thorough knowledge of the Credit Union's policies, procedures, programs, products, and services as they relate to assigned areas.
Physical Requirements
Never
Occasionally
.25-2.5 hrs daily
Frequently
2.5-5.5 hrs daily
Continuously
5.5-8 hrs daily
Never
Occasionally
.25-2.5 hrs daily
Frequently
2.5-5.5 hrs daily
Continuously
5.5-8 hrs daily
Sit
Walk
Stand
Drive
Lift/Carry
Indicate Amount/Frequency Below
Reach Above
0-10 lbs
Bend/Stoop
10-20 lbs
Use Hands for
Indicate Amount/Frequency Below
20-50 lbs
Pushing/Pulling
50-100 lbs
Fine Manipulation
Over 100 lbs
Stress Level
Low: Moderate: High: Very High:
WORKING CONDITIONS
1. Works in a standard office environment with climate control and appropriate lighting.
DISCLAIMER
The information above is intended to describe the general nature and level of work performed by employees in this classification. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this job.
Salary : $20 - $32