What are the responsibilities and job description for the Senior Administrative Assistant position at Southland Industries?
Job Description
Position Summary
The Sr. Administrative Assistant to the Regional President provides high-level administrative, operational, and strategic support to ensure the smooth functioning of the regional office. This role requires exceptional judgment, strong business acumen, and the ability to manage complex priorities in a fast-paced environment.
Position Details
As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:
As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.
To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.
External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).
Position Summary
The Sr. Administrative Assistant to the Regional President provides high-level administrative, operational, and strategic support to ensure the smooth functioning of the regional office. This role requires exceptional judgment, strong business acumen, and the ability to manage complex priorities in a fast-paced environment.
Position Details
- Manage an intricate executive calendar, prioritizing meetings, travel, and strategic commitments.
- Coordinate regional, cross-functional, and executive-level meetings, including agenda creation, briefing materials, and action tracking.
- Prepare quality memorandums, presentations, reports, talking points, and executive summaries.
- Support and partner with regional and divisional leadership teams to ensure alignment on priorities and communication flow.
- Draft and edit executive communications, including emails, announcements, and briefing notes.
- Coordinate domestic and/or international travel, including itineraries, logistics, and contingency planning.
- Plan and execute regional events, leadership offsites, customer engagements, and external/internal workshops.
- Manage expense reporting, procurement requests, and budget tracking for executive activities.
- Continuously improving processes to enhance efficiency and executive productivity.
- Associate degree or equivalent from two-year college or technical school; or one to two year related experience and/or training
- Project management experience or certification - preferred
- 3 years of experience supporting senior executives; experience in a regional or global organization preferred
- Exceptional written and verbal communication skills
- Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote)
- Demonstrated ability to manage multiple priorities with accuracy and urgency
- High emotional intelligence, professionalism, and discretion
- Strong problem-solving skills and the ability to anticipate needs
- Ability to work independently and exercise sound judgment
- Experience supporting a C-suite or regional president level leader – preferred
- Attention to detail
- Ability to read, analyze, and interpret general business periodicals, professional journals
- Dependability – Follows instructions, responds to management direction; take responsibility for own actions; keep commitment
- Adaptability – Adapts to changes in the work environment; manages competing demands
As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:
- 401(k) plan with 50% company match (no cap) and immediate 100% vesting
- Medical, dental, and vision insurance (100% paid for employee)
- Annual bonus program based upon performance, achievement, and company profitability
- Term life, AD&D insurance, and voluntary life insurance
- Disability income protection insurance
- Pre-tax flexible spending plans (health and dependent care)
- Paid parental leave
- Paid holidays, vacation, and personal time
- Training/professional development opportunities and company-paid memberships for professional associations and licenses
- Wellness benefits
As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.
To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.
External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).