Administrative Assistant I - Human Resources

Support employees in onboarding, offboarding, engagement events, and initiatives. Focus on HRIS data entry, reporting, and audits to ensure accurate and timely records management.

• Onboarding and Offboarding
  • Finalize onboarding for new hires and rehires by coordinating with the Benefits team, inputting Personnel Action (PA) form data into BS&A, and arranging ID photo setup.
  • Initiate offboarding by notifying appropriate parties, reassigning direct reports in NEOGOV and BS&A, and coordinating with Tech Services for security deactivation.
• HRIS Management and Updates
  • Revise and maintain employee data in NEOGOV, including emergency contact information, address changes, promotions, transfers, and disciplinary records.
  • Support employee status changes (e.g., promotions, transfers, terminations) and update credentials accordingly.
  • Perform audits and generate reports in NEOGOV, BS&A, and other systems as required.
• Records Management
  • Manage personnel records in NEOGOV, BS&A, and physical file storage.
  • Administer and audit Form I-9 and E-Verify processes in the NEOGOV module.
• Compliance and Background Checks
  • Administer criminal and driving history checks for career candidates.
• Employee Engagement and Events
  • Support HR portions of events such as Wellness Fairs, Career Fairs, and DEI initiatives in collaboration with the DEI Manager.
• Cross-functional and Administrative Support
  • Provide backup coverage for the front desk, including answering phone calls, responding to walk-ins, handling HR emails, and sorting/distributing mail.
  • Act as a backup to the HR Administrative Assistant III, supporting tasks like scheduling meetings, responding to general HR emails, and welcoming visitors.
  • Assist with preparation for interviews and HR trainings, including arranging lunches and logistics.
• General HR Support
  • Respond to employee inquiries about HR matters or direct them to the appropriate person.
  • Assist employees with self-service transactions, such as password resets.
  • Perform verbal employment verifications as needed.
• Special Projects
  • Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
  • Additional Duties as Assigned 

Minimum Qualifications

• Education: A college degree, or
• Experience: Two to five years of relevant experience (an equivalent combination of education and experience will be considered).

Preferred Qualifications

• Some previous experience in a similar role is desirable.

Knowledge, Skills, and Abilities

• Proficient computer skills with a positive approach to utilizing technology.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong organizational and attention-to-detail skills.
• Effective communication and interpersonal abilities to foster collaboration within a team environment.

The selection process will include a review of the applicant’s experience, criminal history and/or driving history check. Each step of the selection process must be passed before the applicant will be considered for advancement to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.

Salary : $44,814 - $67,154