Accounts Receivable Specialist

Job Overview

We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. In this vital role, you will manage the company’s incoming payments, ensure accurate record-keeping, and support the overall financial health of the organization. Your expertise in accounting systems, client communication, and financial software will help streamline billing processes and improve cash flow management. This position offers an exciting opportunity to develop your accounting skills within a collaborative environment committed to excellence and continuous improvement.

Duties

• Process and record all incoming payments using in house accounting software, ensuring accuracy and timeliness.
• Reconcile accounts receivable ledger by verifying customer accounts, resolving discrepancies, and preparing journal entries in compliance with GAAP (Generally Accepted Accounting Principles).
• Manage collections accounts by contacting clients via phone or email to follow up on overdue invoices, applying effective customer service skills to maintain positive relationships.
• Generate detailed billing statements, invoices, and account analysis reports using Excel data analysis techniques and spreadsheets with advanced formulas.
• Perform account reconciliations regularly to ensure data integrity across multiple accounting systems; identify and resolve issues promptly.
• Assist with month-end closing processes by preparing accurate journal entries related to receivables and supporting audit requests in accordance with SOX (Sarbanes-Oxley Act) controls.
• Support accounts payable functions when needed, including data entry of vendor invoices and processing payments through financial software.
• Maintain meticulous records of all transactions, ensuring compliance with internal controls and audit standards.
• Communicate effectively with clients regarding billing inquiries or disputes while demonstrating professional phone etiquette and customer service excellence.

Qualifications

• Proven experience in accounting or finance roles with a focus on accounts receivable management; public accounting experience is a plus.
• Strong proficiency in accounting software such as QuickBooks, Sage, PeopleSoft, or similar systems; familiarity with billing software is preferred.
• Advanced Excel skills including formulas, data analysis, and spreadsheet management; ability to perform account analysis and use Excel for reporting purposes.
• Knowledge of GAAP standards and SOX compliance requirements related to financial reporting and internal controls.
• Excellent attention to detail with strong data entry skills (10 key typing) and double-entry bookkeeping knowledge.
• Effective communication skills for client interaction, collections account management, and team collaboration.
• Ability to perform account reconciliation accurately while demonstrating analysis skills for identifying discrepancies.
• Basic understanding of technical accounting concepts such as debits & credits, journal entries, and financial statement preparation.
• Strong math skills combined with problem-solving abilities; experience with financial concepts like credit analysis and account analysis is advantageous.
• Professional phone etiquette coupled with a proactive approach to customer service in a fast-paced environment.

Join us in this exciting role where your expertise will directly impact our organization’s financial success! We value energetic professionals who thrive on accuracy, efficiency, and delivering exceptional service every day.

Pay: $17.00 - $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Paid sick time
• Paid time off

Work Location: In person

Salary : $17 - $19