What are the responsibilities and job description for the Office Assistant position at Southern Roofing & Renovations?
Company Overview: Welcome to Southern Roofing and Renovations, a leading force in the roofing and renovations industry, spanning over 20 locations across 9 states. Our innovative business model sets new standards, driven by the thrill of achievement.
Position: Office Assistant
As an Office Assistant at Southern Roofing and Renovations, you will play a pivotal role in supporting our dynamic sales team and ensuring the smooth functioning of our operations. Your organizational prowess and attention to detail will be vital in maintaining our exceptional level of service.
Responsibilities:
- Administrative Support: Provide administrative assistance to the sales team, including data entry, document preparation, and filing. Assist in managing calendars, scheduling appointments, and coordinating meetings.
- Communication Hub: Act as a central point of contact for internal and external communication. Respond to inquiries via phone, email, and in-person, ensuring a professional and friendly demeanor.
- Documentation: Prepare contracts, proposals, and other sales-related documents accurately and in a timely manner. Assist in maintaining organized records and databases.
- Client Interaction: Handle client inquiries and concerns with professionalism and a customer-centric approach. Liaise between clients and sales representatives to ensure effective communication.
- Inventory Management: Monitor and track inventory of sales materials, ensuring supplies are readily available for the sales team. Coordinate with suppliers to maintain a seamless flow of materials.
- Sales Reporting: Assist in generating sales reports and data analysis, helping to identify trends and opportunities for improvement. Collaborate with the sales team to ensure accurate and up-to-date reporting.
- Office Organization: Maintain a clean and organized office environment. Order office supplies and ensure equipment is in proper working condition.
- Support Initiatives: Assist in the planning and execution of company events, trade shows, and networking opportunities. Contribute to the success of community service initiatives.
Requirements:
- Previous administrative or office support experience is preferred.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and manage priorities in a fast-paced environment.
- Professional and friendly demeanor, even under pressure.
- Reliable and punctual with a strong work ethic.
- A collaborative team player who can also work independently.
- High level of integrity and confidentiality in handling sensitive information.
- Flexibility to adapt to changing tasks and priorities.
Join Our Team: If you're ready to contribute to a thriving company, supporting an exceptional sales team, Southern Roofing and Renovations invites you to join our journey. Be a part of our culture of excellence and embrace the opportunities for growth and learning. Apply now and be a key player in turning aspirations into achievements.