Business Manager

Business Manager

Southern Media, Inc. | Pensacola, FL | Full-Time

•     Manage all areas of company accounting, including accounts receivable, accounts payable, the General Ledger, and related reporting.

•     Process payroll and generate payroll reports through Paychex (or comparable platform).

•     Administer employee benefits, including 401(k) and health insurance.

•     Track and manage sick leave, vacation, and personal leave.

•     Prepare monthly financial statements — Profit & Loss and Balance Sheet (accrual and cash basis) — along with supporting reports explaining any discrepancies.

•     Provide direct support to company leadership as needed, including correspondence, email management, and order processing.

•     Manage vendor orders and instructions (signed and returned) and reconcile vendor invoices against orders.

•     Prepare monthly client invoices accurately against each client's budget in Excel, including building the spreadsheets needed each month to manage orders and invoicing.

•     Prepare monthly client invoices based on time tracked per client/project.

•     Enter daily financial data into QuickBooks and maintain checking spreadsheets and checkbook records.

•     Manage client deposit accounts for clients who pay in advance.

•     Reconcile bank statements weekly.

•     Manage and reconcile monthly credit card statements, including daily updates and payments.

•     Oversee office supplies, office utilities, and owner distributions.

•     QuickBooks

•     Microsoft Office Suite (Excel, Word, and related applications)

•     Payroll platforms such as Paychex, ADP, or similar

•     Prior experience in bookkeeping, accounting, or business/office management.

•     Strong attention to detail and comfort working with financial data and deadlines.

•     Excellent organizational and communication skills.

•     Ability to manage multiple priorities independently and as part of a small team.