What are the responsibilities and job description for the Accounting Specialist position at SOUTHERN MARYLAND TRI-COUNTY COMMUNITY ACTION COMMITTEE INC?
Job Description Summary:
The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including:
- Payroll Processing
- Accounts Payable and Accounts Receivable
- Payroll Reporting
This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.
Position Requirements Summary:
Education & Experience:
- Required: High School Diploma and 5 years of experience.
- Preferred: Bachelor’s degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting.
- Alternative: Equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.
Technical Skills:
- Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
- Working knowledge of SAGE/MIP Accounting Software.
Professional Standards:
- Must always maintain confidentiality.
Communication Skills:
- Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.
Responsibilities and Duties:
- Payroll Administration
- Responsible for the accurate and timely processing of Agency payroll.
- Set up new employees and update existing employee information in the MIP payroll system.
- Prepare payroll entry data from timesheets with precision.
- Transfer payroll entry data into the Agency’s accounting system.
- Maintain payroll ledger by quarters for accurate recordkeeping.
- Prepare and file quarterly 941 forms in compliance with federal regulations.
- Prepare and transmit Federal Tax Deposits on time.
- Prepare checks for State Tax Deposits and other payable withholding items as required.
Accounts Payable
- Responsible for Accounts Payable for Agency programs.
- Code all AP transactions to proper ledger accounts.
- Maintain the General Ledger (GL) and all books of original entries.
- Prepare accurate allocations, distributions, and timely payments for Agency program billings.
Accounts Receivable & Financial Reporting
- Prepare invoices and timely monthly financial statements for funding sources.
- Provide appropriate follow-up on outstanding debts owed by the Agency.
- Assist with accurate reporting and compliance for all financial activities.
Accounts Receivable
- Responsible for Accounts Receivable for Agency programs.
- Prepare cash receipts and enter them into the accounting system.
- Research outstanding invoices and resolve issues with vendors.
- Research complex coding errors and make necessary journal entries to correct.
Audit & Compliance
- Assist in the preparation of audits and reconciliation of accounts.
Attend all available training to stay current on funding requirements.
Perform other duties as assigned.
Licenses or Certificates:
- None required.
Special Requirements:
- State and Federal Bureau of Investigation Criminal Background Check.
- National Sex Offender Public Registry Check.
- Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
- Pre-employment, random, and post-accident drug and alcohol testing.
Physical Demands:
- Work requires limited physical effort.
Application Instructions:
Applications Accepted By:
- Mail: SMTCCAC, Inc. – Human Resources Department P.O. Box 280 Hughesville, MD 20637
- Online: http://www.smtccac.org
Required Documents:
- A Completed application
- A current resume
⚠️ Incomplete applications or submissions with missing information will not be considered.
An Equal Opportunity/Affirmative Action Employer
Salary : $21 - $28