Clerical Assistant I/Attendance Clerk

CLASS TITLE:  CLERICAL ASSISTANT

JOB CLASS CODE:  7783

REPORTS TO:  School Principal

EXEMPT STATUS:  Non-Exempt

Approved:  November 16, 2020

BASIC FUNCTION:

Assist in enforcing attendance laws and requirements; process and maintain attendance referrals. Provide assistance in maintaining staff attendance records.  Perform routine typing and general clerical activities in support of school functions, including instructional programs, personnel and mail services.

REPRESENTATIVE DUTIES:

• Assist in enforcing attendance laws.
• Work with juvenile court in matters involving school children.
• Process attendance referrals and send final notices as required
• Perform routine typing and general clerical activities in support of school functions, including instructional programs, personnel and mail services
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments
• Assist school secretary with receiving, sorting and distributing incoming/outgoing mail
• Assist school secretary/bookkeeper by receiving funds and ensuring accuracy of funds turned into office; turn in all counted/verified money received to school bookkeeper
• Maintains regular attendance.  It is an essential job function that all employees report to work.
• Perform other duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Operation of a computer and other office equipment.
• Record-keeping techniques.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette

ABILITY TO:

• Assist in enforcing attendance laws and requirements
• Process and maintain attendance referrals
• Perform clerical duties such as filing, duplications and typing/maintaining routine records
• Add, subtract, multiply and divide quickly and accurately.
• Maintain accurate financial and statistical records and compile data from clearly indicated sources.
• Operate standard office equipment (examples: copier, computer, adding machine, etc.)
• Learn and apply office policies, rules and practices.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing
• Prepare data processing input documents accurately.
• Meet schedules and time lines/deadlines.
• Work cooperatively with others.
• Work independently with little direction

PHYSICAL DEMANDS

• Work is performed with standing, sitting and/or walking
• Requires the ability to communicate effectively using speech, vision and hearing
• Requires the use of hands for simple grasping and fine manipulations
• Requires bending, squatting, crawling, climbing, reaching
• Requires the ability to lift, carry, push, or pull light weights up to approximately 20 pounds

Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law