Staff Accounting Assistant - Administrative

Staff Accounting Assistant (Administrative)

Job Summary:

This position will provide administrative support to the Finance & Corporate Planning team and will be filled at a non-exempt 4 - 7. The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations.

Job Duties and Responsibilities:

• Provide direct administrative support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members
• Scheduling Work and Activities - Scheduling events, meetings, programs, and activities.
• Establishing and maintaining positive, collaborative relationships with each team member.
• Assists leadership and Employee Engagement team in aligning the department’s mission and goals
• Fostering a positive work environment – one that fosters camaraderie, encourages collaboration while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people.
• Help create engaging employee team buildings, wellness programs focused s healthy lifestyles.
• Continually assesses the needs and interests of all employees.
• Create team meetings and events flyers.
• Perform Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  

Key Responsibilities:

Providing office assistance and support including but not limited to:

• Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff.
• Coordinate logistics for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
• Ensure audio and visual systems are set up and ready for the meetings, problem-solving,
• Welcoming guests, meeting and events set-up, order meals and confirming/contacting attendees/speakers
• Reserve meeting space on and off site.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
• Manage office supplies and ensure the department is well-equipped.
• Support the team with data entry, analysis, and reporting tasks as needed.
Perform other administrative duties assigned to support the efficient operation of the department.

Job Requirements

Education:

• High School diploma is required
• Associate degree is required
• Bachelor’s degree preferred

Experience:

• Strong written, oral and motivational communication.
• Proven ability to build rapport with ease and to work collaboratively with team and individuals.
• Organizing, planning and prioritizing work. Strong ability to work independently and within a collaborative and positive team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Facilitating and coordinating team events and meetings.
• Attention to detail and accuracy in work.
Ability to maintain confidentiality and handle sensitive information.

Behaviors:

• Positive and open disposition
• Exemplifies Our Values
• Dependable – meets established deadlines, follows through on commitments
• Team Focused and Supportive – solve problem in a positive and effective manner
• Possesses effective listening skills
• Displays a positive attitude
• Effectively engages and interacts with team members
• Able to organize and prioritize
Ability to work with minimal supervision

Other

Candidates will receive an email invitation to complete the SHL assessment . Those who successfully pass will be invited to complete the Skill Check assessment as the next step in the process.