Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices submitted by vendors, pay applications submitted by subcontractors, and ensuring accuracy and compliance prior to releasing payments in a timely manner. This role will maintain organized financial records, support communication between project managers, vendors, and the Accounts Payable Manager, and ensure proper reconciliation of accounts. The Accounts Payable Specialist is also expected to embrace and reinforce the company’s Mission Statement and Core Values in the execution of all responsibilities, contributing to a culture of integrity, accountability, and exceptional client service.

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Personality Trait Requirements

• Demonstrates integrity, honesty, and a respectful attitude.
• Maintains a positive and professional demeanor, even in high-pressure situations.
• Self-motivated, disciplined, and able to work independently or as part of a team.
• Strong communicator who can resolve conflicts, problem-solve, and collaborate effectively.
• Adaptable to changing priorities and evolving technology systems.

Professional Requirements

• Proficiency in Excel, Outlook, Adobe, DocuSign, and Microsoft Word.
• Strong organizational skills with the ability to manage high volumes of data entry.
• Ability to reconcile financial records with accuracy and timeliness.
• Experience with construction job costs, accounts payable processes, and related financial systems preferred.
• Familiarity with Procore and Sage Intacct Cloud Accounting preferred.

Responsibilities

• Process vendor invoices, subcontractor pay applications, and verify accuracy of billing and compliance documentation.
• Maintain accurate and detailed records of invoices, pay applications, and cost codes for each billing period.
• Communicate discrepancies or issues to the Accounts Payable Manager for resolution.
• Perform high-volume data entry of invoices and coordinate with Project Managers regarding required change orders.
• Reconcile vendor statements against company records to ensure all invoices are processed and no overdue balances remain.
• Prepare and process checks, maintaining payment schedules and records in line with funding requirements.
• Assist AP Manager with monthly owner draws as needed
• Match and reconcile delivery tickets to invoices to confirm receipt of goods/services before issuing payment.

Experience

• 5 or more years of experience in accounts payable, preferably in the construction industry.
• Familiarity with job cost accounting systems.
• Demonstrated experience in problem-solving, organizing, and maintaining accurate records.

Think this role could be the right fit?

Please take a moment to complete our Culture Index Survey:

https://go.cultureindex.com/p/Rs0ZFYDd8U