Property Management Assistant Administrative Coordinator

Property Management Assistant Administrative Coordinator

Full-Time | $20/hour

We are an established and growing property management and real estate company seeking a highly organized, dependable and proactive Administrative Coordinator to become an important part of our day-to-day operation.

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping an office organized, and likes being the person others can depend on to make sure things get done.

This is not a high-volume call center or strictly clerical position. You will work closely with management and have the opportunity to learn multiple areas of property management. We are looking for someone who can take ownership of responsibilities, follow tasks through to completion, and grow with our company.

What You'll Do

Your responsibilities will include:

• Manage and organize physical and digital records, files and documents
• Handle data entry and maintain accurate property and tenant records
• Answer phones and communicate professionally with tenants, applicants, vendors and other contacts
• Coordinate maintenance requests, vendor appointments, property showings and scheduling
• Track open items and follow up to ensure tasks are completed
• Assist with invoices, receipts and property-related paperwork
• Prepare spreadsheets, reports, summaries and updates for management
• Assist with tenant and applicant documentation
• Provide administrative support for property management and real estate activities
• Help maintain an organized, efficient and professional office
• Assist management with special projects and time-sensitive matters
• Provide office coverage when the Property Manager is away from the office
• Identify issues, follow up on outstanding matters and help find practical solutions

Because we are a small office, priorities can occasionally change throughout the day. We are looking for someone who is flexible and willing to pitch in when needed, while taking ownership of their primary responsibilities.

Who We're Looking For

The right person for this position is someone who:

• Is exceptionally organized and detail-oriented
• Is dependable and takes attendance and punctuality seriously
• Takes initiative and doesn't need constant supervision
• Has strong follow-through and doesn't let tasks fall through the cracks
• Communicates professionally and confidently
• Can handle multiple priorities without becoming overwhelmed
• Is comfortable dealing with tenants, vendors and the public
• Can use good judgment and maintain confidentiality
• Is comfortable with computers, email, Microsoft Office, Google Workspace and spreadsheets
• Enjoys solving problems and figuring things out
• Wants a stable, long-term position where they can become a valued part of the company

Previous administrative or office experience is strongly preferred. Property management, real estate, leasing, bookkeeping or similar experience is a plus.

What We Offer

• $20 per hour
• Full-time, stable employment
• Paid time off
• Paid holidays
• Monday–Friday schedule and hours
• A professional small-office environment
• Variety in your workday
• Opportunity to learn the property management
• Opportunity for increased responsibility and growth for the right person

We're Looking for More Than Someone to Answer Phones

We want someone who will become an important part of our operation, someone who notices what needs attention, stays organized, follows through and takes pride in helping the office run efficiently.

If you are dependable, organized, resourceful and looking for a long-term opportunity where your work matters, we would like to hear from you.

Pay: $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Application Question(s):

• Describe a time you had to manage several competing priorities.
• What office/software systems have you used?

Work Location: In person

Salary : $20