Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This pivotal role involves managing office procedures, supporting staff, coordinating communication, and maintaining an efficient workspace. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a productive office atmosphere. This paid position offers an exciting opportunity to lead administrative and operational functions and contribute to the overall success of our team. Southern Aggregates is a wholesale rock and landscaping material company. This position is located inside an active rock yard and involves daily interaction with customers, contractors, dump truck drivers, loader operators, and yard personnel. The work environment is currently predominantly male, so applicants should be comfortable working professionally and confidently in a busy, industrial environment.

Duties

• Assist with sales and dispatching of company trucks.
• Managing daily front office operations
• Assisting retail and wholesale customers in person and over the phone
• Taking and processing customer orders
• Coordinating and running delivery dispatch
• Communicating with drivers, loader operators, customers, and management
• Filing and maintaining organized office records
• Processing paperwork accurately
• Answering phones and handling multiple tasks at once
• Learning rock and landscaping materials, pricing, and company procedures
• Following company payment, delivery, and verification policies
• Handling day-to-day issues independently and knowing when management involvement is needed
• Keeping the office organized and running smoothly throughout the day

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and productivity software.
• Excellent computer skills including data entry, file management, and general computer literacy.
• Strong communication skills with the ability to handle phone communication professionally and courteously.
• Bilingual abilities are a plus
• Personal assistant experience or calendar management expertise will be considered a strong asset.
• Previous office, administrative, or office management experience is required
• Strong computer skills and ability to learn company software
• Excellent organizational and filing skills
• Strong multitasking abilities
• Able to work independently without needing to be micromanaged
• Dependable and punctual
• Reliable transportation
• Strong customer service and communication skills
• Able to stay organized in a busy environment with frequent interruptions
• Comfortable communicating with contractors, drivers, equipment operators, customers, and management
• Must have reliable availability to consistently work the required schedule

Join us as an Office Manager to lead our administrative efforts with enthusiasm and precision! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their organizational talents toward creating an efficient and welcoming office space. This role is essential in supporting our team’s productivity while fostering a positive work environment built on professionalism and teamwork.
The selected candidate will be required to train at our Sumterville location for at least one month before transitioning to the Zephyrhills yard. Applicants must have reliable transportation and be willing and able to make the drive to Sumterville consistently during the training period. This training is required to fully understand company policies, procedures, products, dispatch, and daily yard operations..

Pay: $18.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $18