Secretary / Accounts Payable Clerk

Position Summary

Southeastern Transformer Company is seeking a dependable, organized, and detail-oriented Secretary / Accounts Payable Clerk to join our office team in Dunn, North Carolina.

This position combines general administrative responsibilities with accounts payable duties to support the daily operations of our company. The ideal candidate will have strong computer skills, excellent attention to detail, and the ability to manage multiple responsibilities in a busy office environment.

We are looking for someone who is professional, reliable, and comfortable working with financial records, invoices, vendors, and general office paperwork.

Key Responsibilities

Accounts Payable Responsibilities

• Receive, review, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receiving documents, and other supporting paperwork.
• Enter invoices and payment information into the company's accounting system.
• Verify invoice amounts, pricing, and payment terms.
• Assist with preparing and processing vendor payments.
• Monitor outstanding invoices and upcoming payment due dates.
• Communicate with vendors regarding invoices, payment questions, and account discrepancies.
• Research and resolve invoice discrepancies with vendors and internal departments.
• Reconcile vendor statements and maintain accurate accounts payable records.
• Organize and maintain invoices, receipts, payment records, and supporting documentation.
• Assist with tracking company credit card transactions and organizing receipts.
• Work closely with purchasing and management to ensure accurate financial documentation.
• Assist with other accounting and bookkeeping duties as assigned.

Secretarial & Administrative Responsibilities

• Answer and direct incoming phone calls professionally.
• Greet and assist customers, vendors, employees, and visitors.
• Perform general data entry and maintain accurate company records.
• Prepare, scan, copy, file, and organize company documents.
• Monitor and respond to emails as appropriate.
• Assist with preparing letters, reports, spreadsheets, and other office documents.
• Maintain organized electronic and paper filing systems.
• Assist with customer and vendor paperwork.
• Communicate with other departments regarding paperwork and information needed.
• Maintain office supplies and assist with ordering when necessary.
• Provide administrative support to management and other office personnel.
• Maintain confidentiality when handling company and financial information.
• Perform additional office and administrative duties as assigned.

Qualifications

• Previous accounts payable or bookkeeping experience preferred.
• Previous secretarial, administrative, or general office experience preferred.
• Strong computer and data-entry skills.
• Proficiency in Microsoft Excel, Word, Outlook, and email.
• Experience with accounting software preferred.
• Understanding of basic accounting and accounts payable procedures.
• Ability to review invoices and financial documents for accuracy.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Professional written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Dependable attendance and punctuality.
• Ability to maintain confidentiality when handling sensitive company information.

What We're Looking For

We are looking for someone who is organized, dependable, detail-oriented, and able to manage both administrative and accounting responsibilities.

The ideal candidate takes pride in keeping accurate records, following through on tasks, meeting deadlines, and ensuring invoices and payments are handled correctly.

This position requires someone who can stay organized while handling multiple priorities, communicate professionally with vendors and employees, and work effectively with different departments.

Experience in the transformer or electrical equipment industry is not required. We are willing to train the right candidate on STC's procedures and operations.

Benefits

Southeastern Transformer Company offers benefits to eligible employees, including:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) retirement plan
• Paid time off
• Paid holidays

Schedule

Full-Time
Monday through Thursday 8a-5:30p Friday 8a-12p
On-site position in Dunn, NC

Apply Today

If you have experience in accounts payable, bookkeeping, or office administration and are looking for a full-time opportunity with an established company, we encourage you to apply to join the Southeastern Transformer Company team.

Southeastern Transformer Company is an Equal Opportunity Employer.

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $38,307 - $49,333