What are the responsibilities and job description for the Accounts Receivable (AR) Assistant – Manufacturing position at Southeastern Steel Manufacturing Co.?
Accounts Receivable (AR) Assistant– Manufacturing
Full Time | On Site
Location: Statesville, North Carolina
Company Overview
Southeastern Steel Manufacturing Co. is a North Carolina based manufacturer specializing in roll off containers, truck upfitting, hooklift systems, roll-off trailers, and commercial equipment solutions. We serve B2B customers nationwide in a fast paced, growth focused environment built on operational discipline and accountability.
Position Summary
The Accounts Receivable (AR) Assistant is responsible for managing the invoicing and payment process from signed estimate to final payment collection. This role ensures accurate payment application, proper documentation, and coordination between Accounting, Sales, Production, and Logistics to maintain healthy cash flow and operational efficiency.
Key Responsibilities
Invoicing & Payment Processing
- Convert signed estimates into invoices in QuickBooks
- Apply incoming payments accurately to corresponding invoices in QuickBooks
- Track customer deposits and confirm receipt before releasing orders to Production
- Collect final payments prior to coordinating logistics or delivery
- Follow up consistently on outstanding balances
Client Communication
- Contact clients to explain payment methods, terms, and deposit requirements
- Provide professional follow-up regarding payment status
- Maintain clear documentation of all client payment communications
Documentation & File Management
- Upload Proof of Delivery (POD) documents to the corresponding invoice in QuickBooks
- File invoices with their associated Proof of Delivery in the company drive according to internal naming and folder structure standards
- Maintain organized digital records for accounting and audit purposes
Internal Coordination
- Send packing slips to Production once deposit is received
- Confirm payment clearance before Logistics coordination
- Update AR tracking logs in Excel and/or Google Sheets
- Work closely with Sales, Customer Care, Production, and Logistics to ensure smooth order processing
Qualifications
- Minimum one year experience in accounts receivable
- Strong understanding of basic accounting principles
- Experience with QuickBooks or similar accounting software
- Proficiency navigating Excel and Google Sheets
- High attention to detail and strong organizational skills
- Strong computer skills required
- Professional phone and email communication skills
- Ability to manage multiple tasks in a fast-paced environment
- Must speak English (Bilingual English/Spanish preferred)
Compensation & Opportunity
Compensation based on experience. Opportunity to contribute to a growing manufacturing organization with long term career stability and advancement potential.
Equal Opportunity Employer
Southeastern Steel Manufacturing Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.
Pay: $16.00 - $18.00 per hour
Work Location: In person
Salary : $16 - $18