Archivist

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Archivist

Smithsonian Institution

This job announcement has closed

• Summary
• This job is open to
• Duties
• Requirements
• How you will be evaluated
• Required documents
• How to apply
  
  

Summary

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo shaping the future by preserving heritage, discovering new knowledge, and sharing our resources with the world. This position is with the National Postal Museum (NPM). Through the preservation and interpretation of our postal and philatelic collections, the National Postal Museum educates, challenges, and inspires its audiences on the breadth of American experiences.

Overview

Help

Reviewing applications

Open date: 11/28/2022

Closed date: 12/19/2022

Location

FEW vacancies in the following location:

Washington, DC

FEW vacancies

No matching locations found.

Work site options

Telework eligible Yes—as determined by the agency policy. Remote job No Relocation expenses reimbursed No Salary $74,950 - $97,430 per year Pay scale & grade

GS 11

Promotion potential 11 - Full Performance Level (FPL) is GS-11.

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time - Full-Time, Permanent Travel Required Not required

Appointment type Permanent - Federal

Occupations and job series

• 1420 Archivist
  
  

Supervisory status No Federal service type This job is in the Competitive Service

Drug test No Security clearance Not Required Position sensitivity and risk Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type

• Credentialing
• Suitability/Fitness
  
  

Announcement number 23R-TK-308011-DEU-NPM Control number 690895800

This job is open to

Help

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. Note: Vacancy open Government-Wide under Job Announcement # 23R-TK-308011-MPA-NPM. More than one selection may be made from this announcement.

Duties

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The Archivist is responsible for assessing, organizing, cataloging, and providing access to NPM’s archival holdings at the museum and at off-site storage.

In This Position You Will:

• Gain intellectual and administrative control over archival material at the National Postal Museum.
• Survey, reappraise, and physically consolidate archival holdings and make recommendations on space needs for storing, processing, and providing access to NPM’s archival holdings.
• Implement best practices, create workflows, and provide guidance for public access to archival collections and provide research service in the area of postal history promptly and effectively to staff, to research scholars, and to members of the general public.
• Manage archival collections in a database and produce finding aids.
• Consult with colleagues in Curatorial and Collections to develop and execute on a Collecting Plan that incorporates research needs and identifies gaps.
• Serve as liaison to Smithsonian Libraries and Archives and Smithsonian Online Virtual Archives.
  
  

Requirements

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Conditions of employment

• Males born after 12/31/59 must be registered with Selective Service.
• Pass Pre-employment Background Investigation.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• May need to complete a Probationary Period.
  
  

Conditions of Employment

COVID-19 VACCINATION REQUIREMENTS:

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions.

Qualifications

Basic Education Requirements:

Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

OR

Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

In the addition to meeting the Basic Education Requirements above, you must have the following:

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service or comparable pay band system. For this position Specialized Experience is defined as: Demonstrated experience as an Archivist in a museum-related, cultural, educational, or historical organization in the processing and appraising of collections, describing archival collections in finding aids, and making collections available to staff, researchers, and the public.

Or Education: 3 full years of progressively higher level graduate education leading to such a degree or Ph.D. or equivalent doctoral degree or LL.M., if related.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements, including one year time-in-grade at the GS-09 level for promotion candidates, must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Education

This position has positive education requirements.

Additional information

This position is included in the bargaining unit.

More than one selection may be made from this announcement.

Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

• Position title;
• Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
• Agency; and,
• Beginning and ending dates of appointment.
  
  

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Help

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/

Health Insurance - http://www.opm.gov/insure/health/index.asp

Leave - http://www.opm.gov/oca/leave/index.asp

Life Insurance - http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - http://www.ltcfeds.com

Retirement Program - https://www.opm.gov/retirement-services/

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your Application Will Be Evaluated First For The Basic Qualifications Described Above. The Applications That Meet The Basic Qualifications Will Be Evaluated Further Against The Following Criteria:

• Ability to exercise administrative control over archival material at a museum-related, cultural, educational or historical organization to reappraise and physically consolidate archival holdings, gained through experience.
• Ability to enter data that meets data standards in database and generate finding aids via a database, gained through experience.
• Ability to accession and deaccession archival material and develop a Collecting Plan and solicit feedback from stakeholders gained through experience.
• Ability to communicate effectively orally by presenting information to internal staff such as archivists, curators, collections managers, or conservators, external groups or individuals at professional and managerial levels, and potential donors, gained through experience.
  
  

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.
  
  

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAJOBS system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

You may preview questions for this vacancy.

Help

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/

Health Insurance - http://www.opm.gov/insure/health/index.asp

Leave - http://www.opm.gov/oca/leave/index.asp

Life Insurance - http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - http://www.ltcfeds.com

Retirement Program - https://www.opm.gov/retirement-services/

Required Documents

Help

Your Application Package Should Include The Following Documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.
  
  

For assistance with creating a resume, please click here.

• A copy of your most recent SF-50 which shows your position title, series, grade, step, salary, position occupied, and tenure to verify Time-in-Grade/competitive status. If you have previously held a higher grade and are applying based on that grade you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit award SF-50s.
• Most current Performance Appraisal.
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.
• Proof of Veteran's Preference - DD214 (Member 4 Copy)
• SF-15 (If applicable)
• VA Letter (If applicable)
  
  

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

Click on the "Apply Online" button on the upper right side of the page.

Please Note:

• You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
• You may submit required documents by uploading them online during the application process;
• The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
• If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
  
  

Additional Information:

• Tips on applying for Smithsonian jobs are available at https://www.si.edu/OHR/howtoapply.
• The Smithsonian does not pay relocation expenses.
• The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).
  
  

Agency contact information

Tony Khanna

Phone 202-880-6813 TDD 202-633-6409 Fax 202-633-6401 Email khannaa@si.edu Address SMITHSONIAN

Office of Human Resources

POB 37012, 600 Maryland Avenue, MRC 517

Suite 5060

Washington, District of Columbia 20013-7012

United States

Next steps

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.

The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy

Financial suitability New employee probationary period

Privacy Act Reasonable accommodation policy

Selective Service Signature and false statements

Social security number request

Required Documents

Help

Your Application Package Should Include The Following Documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.
  
  

For assistance with creating a resume, please click here.

• A copy of your most recent SF-50 which shows your position title, series, grade, step, salary, position occupied, and tenure to verify Time-in-Grade/competitive status. If you have previously held a higher grade and are applying based on that grade you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit award SF-50s.
• Most current Performance Appraisal.
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.
• Proof of Veteran's Preference - DD214 (Member 4 Copy)
• SF-15 (If applicable)
• VA Letter (If applicable)
  
  

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Help

Click on the "Apply Online" button on the upper right side of the page.

Please Note:

• You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
• You may submit required documents by uploading them online during the application process;
• The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
• If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
  
  

Additional Information:

• Tips on applying for Smithsonian jobs are available at https://www.si.edu/OHR/howtoapply.
• The Smithsonian does not pay relocation expenses.
• The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).
  
  

Agency contact information

Tony Khanna

Phone 202-880-6813 TDD 202-633-6409 Fax 202-633-6401 Email khannaa@si.edu Address SMITHSONIAN

Office of Human Resources

POB 37012, 600 Maryland Avenue, MRC 517

Suite 5060

Washington, District of Columbia 20013-7012

United States

Next steps

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.

The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy

Financial suitability New employee probationary period

Privacy Act Reasonable accommodation policy

Selective Service Signature and false statements

Social security number request

Smithsonian Institution

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

Agency contact information

Tony Khanna

Phone 202-880-6813 TDD 202-633-6409 Fax 202-633-6401 Email khannaa@si.edu Address SMITHSONIAN

Office of Human Resources

POB 37012, 600 Maryland Avenue, MRC 517

Suite 5060

Washington, District of Columbia 20013-7012

United States

Overview

Help

Reviewing applications

Open date: 11/28/2022

Closed date: 12/19/2022

Location

FEW vacancies in the following location:

Washington, DC

FEW vacancies

No matching locations found.

Work site options

Telework eligible Yes—as determined by the agency policy. Remote job No Relocation expenses reimbursed No Salary $74,950 - $97,430 per year Pay scale & grade

GS 11

Promotion potential 11 - Full Performance Level (FPL) is GS-11.

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time - Full-Time, Permanent Travel Required Not required

Appointment type Permanent - Federal

Occupations and job series

• 1420 Archivist
  
  

Supervisory status No Federal service type This job is in the Competitive Service

Drug test No Security clearance Not Required Position sensitivity and risk Non-sensitive (NS)/Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type

• Credentialing
• Suitability/Fitness
  
  

Announcement number 23R-TK-308011-DEU-NPM Control number 690895800

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