Administrative Assistant to the District Administrators

POSITION DESCRIPTION: Assists the District Office Administrators in matters essential to the efficiency and integrity of the District Office and its operational mission. 

PERFORMANCE RESPONSIBILITIES:

• Provides administrative support to the District Office Administrators. 
• Greets visitors to the District Office and directs them to the appropriate administrator or staff member. 
• Completes all Department of Education reports and memos as directed by administrators. 
• Produces documents, letters, reports and memos as directed by administrators. 
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Screens calls to the District Administrators, re-routing them to the appropriate individual or department when necessary.
• Prepares purchase orders in accordance with established protocols and as directed by the District Administrators. 
• Prepares publicity materials for public events, as directed by the District Administrators. 
• Maintains an efficient recordkeeping system and maintains records in accordance with applicable laws. 
• Orders all office supplies as needed.
• Insures that parents, teachers, students and the general public have been assisted in receiving answers to their inquiries.
• Maintains the District Administrators’ social media presence, in accordance with established protocols and standards. 
• Works with the Director of Diversity, Equity, and Inclusion to ensure that all communications are ADA-compliant and reflect the rich diversity of the communities we serve. 
• Maintains confidentiality of the office.
• All other duties as assigned by the Superintendent or designee.

QUALIFICATIONS:

• Associate Degree or higher; 
• Prior experience as an executive assistant or administrative assistant to senior level executives, strongly preferred. 
• Excellent written and verbal communication across multiple media, including social media, and strong customer service skills. 
• Excellent organizational skills and ability to work independently with minimal supervision. 
• Demonstrated ability to work in a fast-paced and dynamic office. 
• Advanced knowledge of computer applications and office procedures and ability to adapt quickly to changes in technology.
• Proficiency in French, Spanish, Haitian Creole, Cape Verdean Creole, or Portuguese, a plus. 
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

OUR STUDENTS: Southeastern is a diverse, multicultural vocational technical high school that serves over 1,600 students from the City of Brockton and eight surrounding towns. Our students balance the rigors of a complete academic course of studies with technical skill training in over 20 career majors. Upon graduation, our students are well-prepared for college, a career, or further technical training.

BENEFITS: This position is eligible for employee benefits, including health, dental, vision, life, short-term disability, and long-term disability insurance, course reimbursement, public pension, and more.

Salary : $24 - $35